Contract Coordinator

McCall Thomas Engineering•Moncks Corner, SC

10h•Onsite

About The Position

McCall Thomas Engineering Company, Inc. is seeking an experienced, full-time Contract Coordinator. Work location: Moncks Corner, SC Work schedule: onsite M-F A McCall-Thomas Contract Coordinator supports the execution of project‑specific contracts for external consultant-led engineering design work across substations, switching stations, and transmission line projects. This role ensures that our client's engineering consultants are effectively sourced, contracted, managed, and evaluated throughout the project lifecycle. The contractor will work closely with Design Managers, project teams, and prequalified engineering firms to drive consistency, compliance, and performance in all engineering contract activities.

Requirements

Ability to work in the US without sponsorship
Valid driver’s license with a clean driving record
Bachelor’s degree in Business, Project Management, Engineering or related field
Ten or more years of professional experience supporting contract coordination efforts, reporting and cost tracking, and consultant performance management
Strong analytical, verbal, and written communication skills with attention to detail
Proven ability to work effectively in a collaborative, team-oriented environment

Responsibilities

Consultant Forecasting & Strategy Partner with Design Managers to forecast engineering consultant needs for upcoming projects.
Recommend assignment strategies or competitive bid approaches using our client's pool of prequalified Engineering Consultants.
Support planning efforts to ensure adequate consultant capacity and alignment with project schedules.
Bid & Procurement Management Coordinate scope development with internal design groups to ensure clarity and alignment.
Prepare and execute Requests for Proposals (RFPs) for engineering design services.
Organize and facilitate Pre‑Bid and Scoping Meetings as required.
Manage the Request for Information (RFI) process during bidding.
Coordinate technical evaluations of consultant proposals.
Conduct commercial reviews and ensure compliance with procurement requirements and established Letter of Agreements.
Secure all necessary internal approvals for contract awards.
Issue Notices to Proceed (NTPs) for all awarded engineering contracts.
Contract Administration Manage and process change orders for engineering contracts, ensuring proper documentation and justification.
Maintain accurate contract records, cost tracking, and change order logs.
Monitor contract performance metrics and ensure adherence to contractual obligations.
Consultant Performance Management Track and communicate consultant performance throughout the project lifecycle.
Facilitate feedback loops between internal design teams and external consultants.
Maintain and update Consultant Scorecards.
Identify and document issues or non‑compliance, and support corrective action processes.
Hold consultants accountable for performance expectations and contract requirements.
Reporting & Cost Tracking Maintain consultant‑related reporting, including cost tracking, change order summaries, and performance metrics.
Provide cost projections and support project teams with financial visibility.
Use data and performance measurements to monitor progress and drive continuous improvement in consultant management practices.