CONTRACT COORDINATOR II - 55008375

State of Florida•Oviedo, FL

1d•Onsite

About The Position

This position will oversee contractor activities on maintenance contracts to assure that the contract documents are being adhered to and contract administration procedures are being followed.

Requirements

Knowledge of: Engineering concepts and repair inspection.
Skills in: Verbal and written communications.
Skills in: Using computer programs such as word, excel, and other department mainframe programs.
Ability to: Oversee and administer contracts.
Ability to: Interpret contract plans, standard specifications, design standards and a general understanding of engineering terminology.
Ability to: Plan, organize, and coordinate work assignments.
Ability to: Maintain accurate records.
Ability to: Analyze and resolve problems using plans, specifications, contract documents and engineering judgement.
Ability to: Interpret field data.
Ability to: Maintain effective working relationships with others.
Ability to: Use procedures and specifications to develop maintenance contracts.
Ability to: Effectively supervise subordinate employers.
High School Diploma or Certificate of High School Equivalency and two years of infrastructure design, construction, or maintenance experience or an Associate’s Degree.
This position requires a valid Class (E) driver license with an acceptable driving record in accordance with the Department’s Driver’s Record Requirements Policy. An unacceptable driving record is defined as any of the following: three (3) or more moving violations in the past three (3) years that accumulate three (3) or more points per violation; any two (2) convictions of reckless driving in the past three (3) years; a suspension or revocation of the driver license for moving violations in the past three (3) years; and a suspension or revocation for refusal to take a sobriety test, or any suspension or revocation for a DUI conviction, in the past four (4) years.

Responsibilities

Oversees contractor activities on maintenance contracts to assure that the contract documents are being adhered to and contract administration procedures are being followed. Creates, issues and verifies work documents to contractors indicating work locations, pay item quantities of work to be performed, and date work is to begin/end, if required by contract. Makes field reviews with contractor as needed.
Develops and prepares the preliminary plans, specifications, preliminary estimates and related contract documents for all assigned contracts. Conducts pre-work meetings to ensure the contractor understands scope of work and expected results. Prepares contract renewal documents, draft maintenance agreements with municipalities, supplemental agreement drafts, contractor correspondence and other documents necessary for proper management of the contract as directed.
Verifies invoices, generates pay estimates in Site Manager and enters data in the Maintenance Management System. Completes Notice of Beginning and Ending letters, Contractor Field Performance Reports and other related documents as directed.
Coordinates and assists in performing work need surveys to gather information for maintenance contract work plan. Evaluates work plan for possible conflicts with existing utilities, other projects, local residents, cities and businesses.