Contract Coordinator I - Business Operations

Pima County • Tucson, AZ

1d • Onsite

About The Position

The Contract Coordinator I is a key contributor within the Pima County Health Department Grants and Contracts team, supporting the development and processing of contracts and procurements through thoughtful analysis, strong collaboration, and a proactive approach to problem-solving. This position works closely with Health Department divisions to help develop contract and procurement documents, guide items through internal review, and support timely, accurate processing in alignment with County requirements. This role also serves as an important liaison with the Procurement Department to conduct procurements and route items for approval through the Procurement Department, the Grants Management & Innovation Department, and the Board of Supervisors, when required. The position is ideal for someone who brings initiative, sound judgment, attention to detail to their work, and who enjoys partnering with internal stakeholders to move complex processes forward. The Contract Coordinator I plays an important role across all phases of the procurement and contracting process, using critical thinking to evaluate information, identify issues, recommend practical solutions, and support successful outcomes. Through clear communication, teamwork, and a customer-focused mindset, this position helps strengthen procurement and contracting operations across the Pima County Health Department.

Requirements

• Bachelor’s degree from an accredited college or university in public or business administration, supply chain management, or a closely-related field as determined by the department head at the time of recruitment AND one year of experience administering, developing, evaluating, and/or writing contracts. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: One year with Pima County in a Contract Specialist position.
• Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment.
• The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
• Failure to obtain and maintain the required licenses and certifications shall be grounds for termination.
• Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.
• Some positions require a valid Arizona Class D driver license at the time of application or appointment.
• The County requires pre-employment background checks.
• Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.
• This position will require post-job offer proof of immunization(s) or immunization(s) and/or a TB screening.

Nice To Haves

• Minimum one (1) year of experience collaborating with and guiding internal customers through the procurement process.
• Minimum one (1) year of experience developing grant budgets, overseeing grants, and/or sub-award application processes.
• Minimum one (1) year of experience creating and/or editing contracts in Microsoft Word and/or Adobe.
• Minimum one (1) year of experience working in a public health setting.
• Experience with/knowledge of contract management systems, with a preference for Workday.

Responsibilities

• Leads the procurement process for complex public service contracts, including developing procurement strategies, drafting RFPs, evaluating proposals, and negotiating contract terms and conditions.
• Manages the contract lifecycle from initiation to closeout, ensuring compliance with regulatory requirements, organizational policies, and industry standards.
• Monitors contract performance and adherence to contractual obligations, timelines, and quality standards.
• Conducts regular contract reviews and audits to identify risks, issues, and opportunities for improvement.
• Provides guidance and assistance to junior staff on contract administration, procurement procedures, and contract management best practices.
• Serves as a liaison between the organization and external vendors, stakeholders, and legal counsel during contract negotiations and dispute resolution.
• Develops and maintains effective relationships with internal departments to facilitate collaboration and communication on contract-related matters.
• Prepares and presents reports, presentations, and recommendations to senior management regarding contract status, performance metrics, and compliance issues.
• Participates in the development and implementation of contract management policies, procedures, and training programs.
• Ensures accurate documentation, record-keeping, and archiving of contract documents, amendments, and correspondence.
• Assists in the procurement process for public service contracts, including drafting requests for proposals (RFPs), evaluating bids, and recommending contract awards.
• Coordinates contract negotiations between the organization and vendors, ensuring terms and conditions align with program objectives and regulatory requirements.
• Maintains accurate and up-to-date records of contract documents, amendments, and correspondence.
• Facilitates communication and collaboration between internal departments, external vendors, and stakeholders involved in contract implementation.
• Assists in resolving issues and disputes related to contract interpretation, scope changes, and performance discrepancies.
• Prepares reports and presentations summarizing contract status, performance metrics, and outcomes for management review.
• Supports the development and implementation of contract management policies, procedures, and best practices.
• Provides guidance and assistance to program staff on contract-related matters, ensuring adherence to procurement policies and regulatory requirements.
• Collaborates with finance and accounting departments to ensure accurate invoicing, payment processing, and budget reconciliation for contracted services.

Benefits

• competitive salaries
• generous health insurance coverage
• retirement plans
• flexible work schedules
• a generous family leave policy
• wellness programs
• opportunities for professional advancement through training programs, workshops, and educational reimbursement programs
• County-wide employee recognition program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees