Contract Compliance Specialist - Raising Travis County

Travis County•Austin, TX

1d•Onsite

About The Position

Travis County Health and Human Services (HHS) serves the community under the guidance of the Commissioners Court. We address community needs through internal and external investments and services. We strive to maximize quality of life for all people in Travis County by protecting vulnerable populations, investing in social and economic well-being, building a shared understanding of our community, and promoting healthy physical, behavioral and environmental living. The Contract Compliance Specialist, under Raising Travis County, performs a variety of administrative duties related to the oversight and monitoring of contracts. Evaluates and monitors complex contract performance, compliance and contractual obligation. Acts as liaison between project managers, department heads, multiple outside agencies, other County staff and the community as required. Responds to inquiries regarding contact obligations, renewals or revisions. Analyzes data and prepares reports. Maintains, manages contracts databases and files.

Requirements

Bachelor's degree in Public Administration, Public Policy, Planning, Government, Criminal Justice, Social Work, Sociology, or one of the Social or Behavioral Sciences, or a directly related field AND five (5) years increasingly responsible Senior Planner experience. Two years demonstrated experience in project management; OR, Master's degree in Public Administration, Public Policy, Planning, Government, Criminal Justice, Social Work, Sociology, or one of the Social or Behavioral Sciences, or a directly related field AND three (3) years increasingly responsible Senior Planner experience. Two years demonstrated experience in project management. OR, Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.
Valid Texas Driver's License.
Knowledge of generally accepted business and accounting practices.
Knowledge of contractual law and regulations and community policies, resources and structures.
Knowledge of principles and procedures of financial record keeping and reporting.
Knowledge of asset management and government debt financing rules and regulation for projects.
Knowledge of theory, principles, practices and methods of contract management.
Knowledge of principles and procedures of receivable management and file maintenance.
Knowledge of computer equipment to include word processing, spreadsheets, databases and related software applications.
Knowledge of business letter writing, grammar and punctuation, and report preparation.
Skill in performing contract negotiation, project coordination and litigation of contracts.
Skill in resolving contract disputes.
Skill in interacting effectively with all levels of management, employees, multiple outside agencies, and outside contractors.
Skill in exercising independent judgment under minimal supervision.
Skill in both verbal and written communication.
Ability to evaluate contracts and recommend future status.
Ability to interpret policies, procedures, codes, ordinances and regulations.
Ability to evaluate fiscal data for conformity and contract requirements.
Ability to negotiate features of a contract.
Ability to identify errors and recommend solutions/corrective measures.
Ability to read, analyze and interpret common technical and professional journals, financial reports and legal documents.
Ability to respond to common inquiries or complaints from customers, regulatory agencies or members of the professional community.
Ability to write complex reports and business correspondence.
Ability to effectively present information to top management and public groups.
Ability to establish and maintain effective working relationships with representatives of multiple outside agencies, other County employees and officials, and the general public.

Responsibilities

Participates in the planning and implementation of a contract compliance program.
Interprets policies, rules, codes or regulations.
Works closely with project managers, department heads, multiple outside agencies, and other County staff to review contracts.
Establishes procedures for the monitoring of contract compliance issues, and to ensure their needs and interests are satisfied.
Prepares related contract correspondence.
Facilitates dispute resolutions between contractors, vendors, consultants and associated County department staff.
Attends a variety of meetings to administer contract and communicate contract status and expectations.
Develops, implements and maintain a system to monitor contracts and agreements.
Maintains and manages contracts databases and files.
Negotiates contract renewals, amendments and plan changes.
Resolves audit exceptions.
Coordinates and conducts the risk assessments to determine requirements for the maximum service and monitoring of the contracts.
Monitors complex contract performance by conducting on-site visits, and examining complex billings, fiscal data and eligibility determinations for compliance with contract and policies.
Assists in the development of contracts by proposing terms, conditions and specifications.
Reviews and investigates non-compliance issues, writes situation summaries, recommends and present solutions.
Researches and aids in the resolution of complex contract issues.
Analyzes data, prepares, distributes and presents project status reports as required for projects managers, department heads, multiple outside agencies, Commissioner's Court, other County staff and the general public.
Represents Travis County in professional organizations serving on boards and committees as assigned.
May develop contract administration policies, procedures, standards and plans.
May recruit for additional resources.
Performs other job-related duties as assigned.