Contract Compliance Manager

City of El Paso•Various Locations within the City of El Paso, TX

1d•Onsite

About The Position

Under general direction, perform highly responsible and confidential work to manage, administer and monitor complex contracts and agreements to ensure compliance and equal opportunity in all contracting activities. This is an unclassified contract position.

Requirements

A Bachelor's degree or higher in Public or Business Administration, Management, Finance or a related field.
Three (3) years of experience in contract development or administration.
One (1) year in a lead work capacity.
Texas Class "C" Driver's License or equivalent from another state.
Applicants must clearly state required education, experience, knowledge, and skills on their application's employment history. Information on a resume will not be used to determine if minimum qualifications are met.
Foreign diplomas, transcripts, and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submission.

Responsibilities

Manage complex contracts administration requirements and ensure effectiveness and adherence to the contract and expenditure requirements.
Develop and negotiate contracts by researching requirements, purchase history and product information; design contract administration strategies that meet business needs; coordinate and compile requirements; decide and prepare effective contractor performance measures and supplemental terms and conditions.
Review, revise, and re-negotiate existing and expiring contracts for performance measures, cost reductions, consolidation opportunities, and materials management.
Monitor and audit contract expenditures and usage activities.
Monitor contract's dollar balance and time remaining; recommend whether to extend an existing contract or prepare for bid process; decide appropriate commodities or scope of work to include on contract bid; recommend and prepare effective supplemental terms and conditions to include on contract bid; gather and coordinate contract requirements from designated departments; draft purchase documents for bid and process contract modifications.
Manage contractor performance for compliance to contract terms and conditions.
Prepare contract performance evaluations; meet with contractor to explain performance evaluations and obtain feedback; report and resolve supply chain status to management.
Develop and maintain contract database.
Prepare reports for management by collecting, analyzing, and summarizing information regarding contractor performance, supply chain, contract expenditures, purchase history, etc.
Provide guidance and training to other personnel and make recommendations by interpreting contractual policies and procedures.
Ensure end users adhere to rules and regulations.
Provide technical support to other personnel and City departments.
Represent the City at various meetings and conferences and interact with a wide range of officials, department directors, coworkers, and the public.
Provide technical and contractual assistance to applicants, contractors, advisory panelists by developing, advertising, coordinating, and conducting workshops, training sessions, and orientations for contract administrators and advisory panelists.
Advise the Director of Purchasing & Strategic Sourcing in a timely manner of situations or issues that have or could lead to deviation of expected results, and recommend appropriate solutions or options.
Participate in or conduct special City-wide spend analysis, track expiring contracts, solicitation status, and close out existing contracts.
Serve on ad hoc interdepartmental committees dealing with Citywide policy and strategy issues as assigned.