Contract Compliance Analyst - Human Services

City of Savannah•Savannah, GA

1d•Onsite

About The Position

As the Contract Compliance Analyst, you will lead and participate in the analysis and pre- and post-award services to ensure contracts, policies, and procedures adhere to United States Department of Housing and Urban Development (HUD) regulations, Office of Management and Budget Uniform Guidance, and other grant-specific requirements. You will also serve as a resource for staff of grant-funded programs for fiscal and programmatic compliance matters.

Requirements

Bachelor's Degree in Accounting, Finance, Business Administration, Public Administration or related field with three years of experience administering grants or performing contract compliance, accounting, legal or finance functions; or possession of any equivalent combination of education.
Must possess and maintain a valid state driver’s license with an acceptable driving history.
Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment.

Nice To Haves

Knowledge of the principles and practices of grant application and administration.
Knowledge of trends and practices in the field of community development.
Knowledge of city budgetary and purchasing procedures.
Knowledge of governmental accounting practices.
Knowledge of modern office practices and procedures.
Knowledge of computers and other modern office equipment.
Skill in developing short- and long-range plans.
Skill in establishing priorities and organizing work.
Skill in the operation of computers and other modern office equipment.
Skill in public and interpersonal relations.
Skill in oral and written communication.
Knowledge of the City Code and City policies.
Knowledge of relevant state and federal laws and regulations.

Responsibilities

Prepare and/or review information and reports for internal and external stakeholders.
Assist in preparation for on-site monitoring (programmatic and financial), conduct file reviews, and audits, cross-site evaluations, and provide technical assistance.
Provide a wide variety of responsible, complex, administrative, and programmatic support for grants and contracts division; oversee assigned administrative processes, procedures, and programs; and perform analytical support to assigned programs.
Coordinate, assign, and review work and established work schedules for group assignments and departmental projects; maintain standards; monitor status of work in progress; inspect completed work assignments; answer questions; give advice and direction as needed.
Research, develop, recommend, and implement operational, administrative, program, and other policies and procedures; may assist Grants Analyst and provide guidance in contract negotiations.
Participate and advise staff in the administration of agency budgets.
Assist in analysis and preparation of risk management projections for subrecipient agreements related to timeliness of expenditures.
Develop, manage, and monitor contracts and provide analytical review of associated programs, project goals, and objectives for compliance.
Coordinate, facilitate, conduct, and participate in inter-departmental, division, and various meetings.
Analyze problems, identify alternative solutions, project consequences of proposed actions, recommend best options, and implement approved solutions in support of goals.
Perform environmental reviews for community planning and development (CPD) grants as the responsible entity for HUD CPD programs.
Research, analyze, and evaluate programs and policies and procedures.
Assist in review of data collection, compilation, coordination, and organization of subrecipient documentation.
Assist in responding to concerns and questions and recommend corrective actions.
Participate in all phases of the lifecycle of CPD grants; review and analyze agency budgets; make recommendations as needed to remain in compliance with HUD regulations.
Assist the Grants Manager with resource development; identify, recommend, and prepare applications for funding opportunities to support eligible activities.
Develop, implement, and maintain compliance-related policies, procedures, and practices, including internal controls and quality assurance, in accordance with government regulations and organizational needs and objectives.
Conduct routine compliance reviews of grant programs to identify potential areas of compliance vulnerability and risk (CoC, CDBG Economic Development Loan Programs, CDBG Public Services Programs, ESG, and HOPWA).
Conduct specialized research and analysis to evaluate and present informed decisions regarding financial and programmatic regulatory compliance.
Review contractual agreements between the City and subrecipients to ensure compliance with HUD standards.
Review data entered into Neighborly software for the Entitlement and Competitive Program Agencies to process disbursement payments and reports.
Serve as second-level approver in Neighborly software; provide Neighborly software support to Grants Analysts as needed.
Responsible for preparing, reviewing, and submitting required reports to HUD and other federal agencies to ensure full compliance with grant, regulatory, and contractual requirements.
Revise and update internal policies and procedures to ensure ongoing compliance with changes in federal, state, and local regulations, including HUD program requirements.
Maintain appropriate records and documentation in accordance with grant regulations.
Record and deliver information to the Grants Manager; explain procedures and policies.
Provide professional and managerial support to the Grants Manager.
Act as the Team Lead conducting studies for best practices, including but not limited to, agency budget analysis, performance assessment, and statistical analysis.
Handle sensitive information in accordance with privacy laws and regulations, securing records and always maintaining confidentiality.
Oversee the work of the team engaged in providing specific services or completing specific projects.
Research and analyze regulations impacting the city and its service providers to determine and alter policies or organizational service contracts.
Ensure subrecipient monitoring procedures are compliant with federal and other applicable regulations and are consistent with sound business practices.
Monitor subrecipient compliance with federal regulations and the requirements of their subrecipient agreements through site visits, audits, and other mechanisms applicable to subrecipient monitoring.
Recommend actions necessary to resolve issues/concerns and stay abreast of regulatory requirements and standards.
Provide guidance in interpreting and executing applicable regulations and subrecipient award terms and conditions.
Ensure all policies and procedures are implemented and well documented.
Perform occasional internal reviews.
Perform other related duties as assigned.