Contract Change Manager

Consertus-US • Austin, TX

1d • Onsite

About The Position

The Contract Change Manager owns the contract change management process for a large aviation capital program, providing on-site support in Austin, Texas. The role drives each contract change from identification through execution in Procore, administers governance for contract approvals and baseline budget adjustments, and keeps reviewers, approvers, and project teams aligned on priorities. The Change Manager is the single point of accountability for each priority change's status, current holder, and next steps.

The role includes managing Procore workflows and change records; preparing, routing, and tracking change packages and governance decisions; processing approved baseline budget adjustments, transfers, and contingency or allowance draws; and coordinating with project teams, budget managers, project controls, finance, contracting, and leadership. The Change Manager also prioritizes and communicates change status, reports change KPIs, supports Power BI dashboards, trains stakeholders, and maintains current procedures and audit-ready records.

Requirements

• At least 7 years of experience in change management, contract administration, project controls, or cost management on large capital programs.
• Hands-on Procore experience, including Change Events, Change Orders, Budget, Prime Contracts and Commitments, and approval workflows.
• Working knowledge of public-sector contracting and approval processes.
• Experience with alternative delivery contracts such as CMAR, design-build, or GMP, including contingency and allowance management.
• Understanding of change pricing review and cost and schedule impact analysis.
• Familiarity with an integrated controls environment, including Primavera P6, Power BI, and owner financial systems.
• Bachelor's degree in Construction Management, Engineering, Business, or a related field, or equivalent experience.
• Organized, detail-oriented follow-through across many changes at once, with the ability to maintain audit-ready records.
• Clear, concise communication with field and executive audiences.
• Confidence holding senior reviewers and approvers to turnaround commitments.
• Neutral facilitation skills and the ability to move changes to a decision without advocating for an outcome.
• Must be able to pass a background check and, where applicable, a drug screening in accordance with client and project requirements.
• Must provide on-site support in Austin, Texas.

Nice To Haves

• Aviation or major public infrastructure experience.
• DocuSign experience.
• Municipal or airport-owner experience.
• Certifications such as CCM, PMP, CCP, or Procore certification.

Responsibilities

• Own the end-to-end change workflow in Procore, from change events and potential change orders through executed prime contract and commitment change orders.
• Ensure each change is entered completely and accurately, including scope, reason coding, cost and schedule impacts, funding source, and supporting documentation.
• Monitor Procore workflows daily, remove bottlenecks, follow up on overdue steps, and escalate changes that exceed turnaround targets.
• Maintain the program change log as the single source of truth for change status across projects.
• Collaborate with project management teams on designer and contractor change negotiations and escalate issues when needed.
• Ensure clean handoffs among project management, program controls, leadership, and contracting teams at each stage of the change process.
• Recommend and implement improvements to workflow configuration, templates, and procedures with PMIS and digital teams.
• Administer established governance for contract approvals, contract amendments, and baseline budget adjustments.
• Verify changes follow the correct approval path and authority thresholds before advancing.
• Prepare, quality-check, and route change packages for governance review; manage agendas and record decisions, conditions, and action items.
• Obtain required governance signatures through DocuSign and ensure executed documents are filed in Procore.
• Track decisions through execution and close-out, including required owner procurement, legal, and governing-body actions.
• Maintain complete, auditable approval records to support audit and compliance requirements.
• Process approved baseline budget adjustments, budget transfers, and contingency and allowance draws.
• Coordinate with sub-program budget managers on budget impacts, funding availability, and adjustments.
• Coordinate with project controls and finance so approved changes are reflected consistently in Procore, the owner's financial management system, and program reporting.
• Maintain visibility of pending and approved change exposure to support forecasting and trend reporting.
• Maintain a prioritized contract change list and communicate priorities and rationale to reviewers and approvers.
• Publish recurring hot-change status updates showing each item's stage, current holder, next action, and target date.
• Lead a standing change coordination meeting with project managers, construction managers, project controls, contracts, and finance.
• Brief program leadership on aging, at-risk, and high-value changes and escalate with a clear recommendation.
• Serve as the primary contact for change status questions from project teams and leadership.
• Track and report change KPIs, including cycle time by stage, aging, and volume and value by project and cause.
• Support Power BI change dashboards with the digital team.
• Train and coach project managers, construction managers, and reviewers on the change process and their responsibilities.
• Keep change management procedures current in program delivery documentation.

Benefits

• Comprehensive health coverage, including medical, dental, and vision.
• Company-paid life and disability insurance.
• Optional benefits including pet insurance, legal plans, and supplemental health plans.
• 401(k) with day-one eligibility, 3% safe harbor, and up to 2.5% company match.
• 10 paid holidays and paid time off starting at 15 days, growing up to 25 days.
• Access to Consertus Academy for continuous learning and development.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior