Contract Business Talent Coordinator

Naviga•Tampa, FL

4d•Hybrid

About The Position

Our client is a top 5 global law firm. Naviga Recruiting & Executive Search has partnered with them to recruit a Contract Business Talent Coordinator. Title: Contract Business Talent Coordinator Location: Hybrid Tampa, FL or Reston, VA Key Notes/Company Details: Multi-Billion Dollar Business, Employing over 3600 Lawyers Multi-award winner and distinguished recognitions; top law firm for Innovation in the Business of Law, Excellence in Diversity Law Firm Award, Gold Standard Certification from the Women in Law Empowerment Forum (WILEF), Top Performer and Compass Award designations from the Leadership Council on Legal Diversity (LCLD) - to name a few Headquartered in both Chicago, IL and London, England. Culture includes individuals of high standards, providing support and collaboration throughout the business

Requirements

Minimum of 3 years of experience in a recruitment or administrative support role, preferably in a professional services firm.
Strong proficiency in Microsoft Outlook, Word, and Excel; experience with applicant tracking systems (e.g., Workday) preferred.
Excellent written and verbal communication skills.
Detail-oriented with strong organizational and time management skills.
Ability to manage competing priorities and deliver accurate work in a fast-paced environment.
Professional presence and interpersonal skills to interact with internal stakeholders and candidates.
Demonstrated commitment to confidentiality, discretion, and professional judgment.
High School diploma or GED required; Bachelor’s degree in Human Resources or related field preferred.

Responsibilities

Support the full candidate life cycle, including applicant tracking system (ATS) updates, interview scheduling, and offer letter preparation.
Coordinate interview logistics between candidates, recruiters, and hiring managers to ensure a seamless experience.
Assist in drafting and publishing job requisitions, managing internal approvals, and posting roles to external job boards.
Support the screening and due diligence process, including background and reference checks.
Maintain and update candidate files within the ATS, ensuring compliance with firm protocols and data accuracy.
Provide event coordination support for firm-sponsored recruiting events and on-campus recruitment, including logistics, materials, and follow-up.
Generate and distribute offer letters using approved templates, coordinating closely with HR on onboarding timelines.
Assist with recruiting-related reporting, expense tracking, and invoice processing.
Support recruitment marketing efforts, including social media outreach and brand development.
Collaborate with recruiters on short- and long-term hiring plans aligned with firm goals.
Participate in internal meetings and contribute to process improvements and recruiting initiatives.