Contract Analyst - Contract Administration Service

University of Texas Medical Branch (UTMB)•Galveston, TX

13h•Hybrid

About The Position

Provides analytical support for contract-related activities. Provides assessment of contracts and supporting documents (e.g., schedules, related agreements, or assessment materials, financial analysis, applications, certifications, etc.) to ensure technical requirements are met.

Requirements

Bachelor’s degree or equivalent and three years of related experience.

Nice To Haves

Five (5) years of relevant higher education and/or contract management experience.

Responsibilities

Provides support for multiple functions or departments as it relates to any contract in which the University is a party.
Assists in the coordination, preparation, and analysis of the University’s contracts.
Reviews contracts and purchase orders for consistency and completeness.
Provides information to internal customers to ensure customers’ understanding of contract approval requirements and obligations.
Ensures compliance with Federal, State, and UT System rules and regulations.
Collects and reviews financial information that enables management to make informed decisions regarding aligning contract activity with institutional objectives.
Assists with the preparation and submission of the institutional consent agenda for quarterly Board of Regents meetings.
Prepares presentations to describe workflows, compliance parameters, and processes. for management.
Performs ad hoc analysis of approval processes and individual transactions. Analyzes for compliance with policy and UT System rules, for completeness and consistency, for financial integrity, and for alignment with previous or existing transactions. May also analyze in aggregate for patterns in approval “bottlenecks”.
Evaluates the efficiency of the contract approval process, including tracking of time involved.
Tracks and reports basic contract inventory information (dates, dollars) and other data metrics for management.
Develops and maintains systems and individual files for contract file maintenance, document retention, resource management, contract approval workflows, and contract performance reporting.
Performs related duties as required.