Contract Administrator

Airgas • Kennesaw, GA

58d • Hybrid

About The Position

At Airgas, we are committed to building a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world. Airgas is Hiring for a Contract Administrator in Kennesaw, GA! We are looking for you! Hybrid role in Kennesaw, GA. Recruiter: Quentin Chavis Jr. / [email protected] / 346-459-4397 The Contract & Pricing Administrator is a critical operational role responsible for the end-to-end lifecycle of Bulk, Microbulk, and Cylinder gas contracts. This position acts as the central hub between Sales, Field Service, Finance, and Customer Service. The successful candidate will manage a regional price portfolio, ensuring data integrity across SAP, Salesforce, and PROS, while maintaining high standards for customer documentation and revenue protection.

Requirements

• High School Diploma or equivalent
• 5 years of experience in contract administration, billing, or sales operations
• ERP/CRM: Proven hands-on experience with SAP (specifically SD/Billing modules)
• High proficiency in Microsoft Excel (Pivot Tables, Mail Merges) and Google Workspace
• Demonstrated experience managing high-volume accounts or revenue streams

Nice To Haves

• Bachelor’s degree in Business Administration, Finance, Accounting, or a related field preferred
• Salesforce is highly preferred
• Experience with PROS or similar price management tools
• Previous oversight of multi-million dollar regional portfolios is a plus

Responsibilities

• Contract Lifecycle & Account Management
• New Customer Onboarding: Execute full setup for new Bulk and Microbulk installations, including creating "Ship To" numbers in SAP, ensuring correct branch assignments, and verifying payment terms.
• Documentation & Compliance: Ensure all Product Supply Agreements (PSA) and Riders are fully executed. Maintain digital and physical contract files, including Capital Appropriation Requests (CAR) and First Fill letters.
• Systems Integration: Update and manage data across Salesforce (closing opportunities), SAP (billing plans), and PROS (agreement terms).
• Cylinder Agreements: Coordinate execution and filing for cylinder-specific agreements, ensuring pricing teams are notified for REGL Sales Deal setup.
• Pricing, Billing & Revenue Integrity
• Price Maintenance: Manage regional price maintenance for over $8 Million/month in sales.
• Adjustments & Increases: Facilitate annual price reviews. Prepare mail-merge notifications for customers and update API/Facility Fee changes in PROS.
• Complex Billing: Create and update ZMV/Billing Plans in SAP for new installs, upgrades, and tank replacements. Calculate indices per agreement terms and create tiered pricing entries.
• Financial Support: Assist Collections with A/R needs and process approved credit/debit memo requests for tank removals or spot loads.
• Operational Coordination & Field Service Support
• Asset Management: Coordinate tank upgrades and removals, ensuring old billing plans are terminated and field service costs (crane/freight) are properly billed via debit memos.
• Cross-Functional Liaison: Act as the primary point of contact for Field Service Technicians to tie tank codes (TC) to ship-to (SH) locations.
• Data Tracking: Maintain master tracking sheets on Google Drive for lost customers, new signings, and tank removals.
• Reporting & Analytics
• Monthly Reporting: Generate and format monthly sales reports (D2G2/CBS versions) using Business Warehouse (BW).
• Custom Analytics: Provide ad-hoc volume and sales reports for the VP of Bulk and Sales Specialists.
• Indices & Scales: Monitor U.S. Diesel Fuel averages monthly to determine and upload updated fuel surcharge (ZFGS) rates.

Benefits

• medical, dental, and vision plans, short-term and long-term disability, life and accidental death and dismemberment (AD&D) insurance, Employee Assistance Program (EAP), pre-tax commuter transportation benefit, parental leave, vacation, sick time, floating holidays, jury duty and funeral/bereavement leave, and paid holidays for all eligible full-time employees
• 401k plan with company matching funds
• tuition reimbursement
• discounted college tuition for eligible employees’ dependents
• Airgas Scholarship Program for dependent children

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED