Contract Administrator

Reconomy • Toronto, ON

9d • Hybrid

About The Position

The Reverse Logistics Group (RLG) is an innovative technology service provider for global players in the materials management sector. Through our scalable platform solutions, we overcome challenges in consumer goods and material take-backs worldwide and connect all stakeholders within the reverse logistics value chain. Our goal is to generate the greatest possible value from recyclable goods by optimizing take-back processes. We work with manufacturers, retailers and government organizations in over 80 countries, enabling smooth circular material flows and maximizing resource efficiency. Our vision is to save important resources and create a better planet for future generations through a sustainable circular economy. Our core values drive everything we do. We believe in promoting a supportive environment for our colleagues, delivering exceptional service to our customers, contributing to the community, and working towards a more sustainable environment. If you share these values and are passionate about making a positive impact, we'd love to have you on our team. We are currently hiring a Contract Administrator to support our operations in the Toronto region. The Contract Administrator will perform duties to plan, coordinate, and complete assignments for the inspection, collection, analysis, and reporting of residential Blue Box materials.

Requirements

• Minimum 2 years of operational contract administration and compliance experience
• Minimum 2 years of proven experience meeting deliverables while working remotely at various locations
• Proven experience working in an operational environment with tight deadlines
• Experience with data analytics, logistics, waste management service delivery, contract management, project management, and communications
• Experience performing program audits, identifying deficiencies, and recommending corrections
• Knowledge of various municipal, provincial, and federal legislation (e.g., Occupational Health and Safety, Environmental Protection, by-laws, etc.)

Nice To Haves

• Project Management experience would be considered an asset
• Experience working in the waste management industry is considered an asset.

Responsibilities

• First point of contact with Receiving Facility(ies) and Eligible Community Contractors(s)
• Create, modify, complete, and file compliance checklists that verify all contractual obligations are being satisfied
• Complete data analysis and reconciliation of contractor data and submit invoices accordingly
• Request, receive, review, and file all compliance documents by contract deadlines
• Identify, communicate, and, resolve contract deficiencies/violations in a timely manner
• Follow up and document deficiencies/violations and resolution(s)
• Escalate issues that cannot reasonably be addressed to RLG management
• Maintain all documents related to the contract(s) in a centralized filing system
• Provide support and training to Receiving Facility (RF) and Eligible Community (EC) Contractor(s) to ensure contract compliance and data reporting requirements are satisfied
• Complete data analysis, and reconciliation, identify errors, and ensure corrections are made by the EC Collection Contractor(s) in a timely manner
• Input data into centralized systems as required
• Identify, assess, and report risks, issues, concerns, and opportunities for improvement for consideration by RLG Management
• Ensure all compliance documents are requested, received, reviewed, and filed by contract deadlines
• Respond to and coordinate emergency and contingency issues, where necessary
• Oversee the collection, preparation, storage, and shipment of material samples to a centralized RLG auditing facility
• Oversee the delivery of blue box materials from all EC sources to the approved RF.
• Undertake regular site visits and physical inspections of RFs
• Ensure contract compliance at the approved RF with regard to wait times, weigh scale protocols, tipping procedures, etc.
• Comfortable driving/travelling in inclement weather throughout Ontario
• Comfortable working around large equipment such as front-end loaders, skid steers, transport trucks, etc.
• Willing to work outside in all weather conditions at a waste management facility
• Willing to work outside of normal business hours, as overtime, as required
• Other duties as assigned

Benefits

• Comprehensive Health Benefits: We’ve got you covered with Health, Dental, and Vision insurance.
• RRSP Matching Program: Plan for the future with confidence—our employer-matching RRSP contributions help you build long-term security.
• Wellness Account: Your well-being matters. Use your wellness account for gym memberships, mental health resources, fitness classes, and more.
• Flexible Work Options: Work-life balance is key. Enjoy flexible hours and a hybrid work model (remote/in-office) that fits your lifestyle.
• Learning & Growth Opportunities: We support your professional development with access to LinkedIn training, mentorship, and advancement opportunities.
• Collaborative, Global Environment: Work closely with passionate teams across North America and connect with colleagues in other regions for exciting cross-border projects.
• Inclusive & Equal Opportunity Employer: We’re committed to creating a workplace that celebrates diversity and inclusion. Everyone is welcome.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees