Contracts Administrator

Wake County Public Schools•Cary, NC

1d•Hybrid

About The Position

Responsible for supporting a variety of duties related to contract administration, including analysis of current contract documents, assuring adherence to district standards, contract review and creation, and process evaluation.

Requirements

Considerable knowledge of legal requirements involved with contracts
Considerable knowledge of the Microsoft Office, specifically, Word, Excel, Access, and Power Point; Google Apps
Knowledge of accounting procedures
Keen attention to detail, with an ability to spot errors
Strong analytical and organizational skills
Ability to work with varying seniority levels, including staff, managers, and external partners
Strong skills negotiating and mediating
Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback
Ability to establish priorities and adjust to varying needs and deadlines
Ability to function effectively within a team environment and to work independently without close supervision
Ability to establish and maintain effective working relationships with school system staff, students, and vendors.
Associates degree in a relevant field
Experience reviewing and creating contracts
Experience as a Contract Administrator, Contract Manager, or relevant role.
OR An equivalent combination of education, training, and relevant experience which provide the knowledge, skills, and abilities necessary to successfully perform the essential duties of the job may be considered.
Must hold and maintain a valid motor vehicle operator’s license according to the State of NC requirements.

Nice To Haves

Experience with public contracting laws.

Responsibilities

Prepares and manages official documents for TSD, including, service agreements, contracts, RFPs, leases, etc., to ensure compliance with state law and school board policy.
Negotiates with vendors to ensure optimum value for WCPSS in contracts and pricing.
Reviews and updates existing contracts.
Explains terms and conditions to managers and interested parties.
Ensures that employees understand and complies with district policies, procedures, and timelines for processing contracts.
Analyzes potential risks involved with specific contract terms.
Stays up-to date with legislative changes and coordinates, as needed.
Maintains organized system of physical and digital records.
Maintains fixed assets inventory for TSD and submits annually to accounting.
Serves as backup for Senior Administrator of Contract Administration and Quality Services.
Performs other related duties as assigned.