Contract Administrator II

Hill international•Irvine, CA

20h•$72,000 - $102,000

About The Position

Hill International is seeking a Contract Administrator II in Los Angeles, California Responsibilities Assist LAWA with planning of procurements and setting pre ‐ award schedules for contracts including Board actions Assist in coordination of Pre ‐ Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidder/proposers. Prepare drafts of RFP/RFB addenda for LAWA to review, finalize, and distribute to Plan holders Prepare draft award recommendations and Board reports Conform final contract documents Prepare required reports and correspondence Attend various meetings, including pre ‐ bid proposal and post ‐ bid proposal debriefings Assist in Contract standardization process Monitor all aspects of contract compliance Assist in resolving problems and disagreements between contractors and LAWA Review contractor invoices for contractual compliance Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled Prepare Change Documents Route Change Documents for signature and tracks status Create and distribute change reports and analysis Support the project management team in maintaining timely and effective change support processes, procedures and systems Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress Ensure that changes properly encumber contractual capacity and budget Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents Assist with implementation of trend and change support programs Contribute to the advancement of ADP’s goals through commitment to productive collaboration with all stakeholders Qualifications Minimum of 5 years of relevant experience in administration of commercial/government contracts Microsoft Office Suite Adobe Acrobat Large ‐ scale construction management type software such as PM Web, Primavera etc. Must have a self ‐ starter attitude with proactive, results ‐ oriented focus; and willing and capable to assume additional responsibilities Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions Proven accuracy, reliability and completeness in job accomplishment Effective oral and written communication skills Must be able to interface with a variety of people with different technical levels and educational backgrounds Must be detail oriented and highly organized Must be able to produce accurate and timely results while maintaining a customer service attitude Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred A Bachelor’s degree in engineering or business related field, as well as training in procurement, contract, construction and commercial law Experience with project management software preferred The salary range for this position is $72,000 - $102,000. The offered salary will be based on the applicants qualifications, education, experience and work location. Depending upon your employment status, Hill’s comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.

Requirements

Minimum of 5 years of relevant experience in administration of commercial/government contracts
Microsoft Office Suite
Adobe Acrobat
Large ‐ scale construction management type software such as PM Web, Primavera etc.
Must have a self ‐ starter attitude with proactive, results ‐ oriented focus; and willing and capable to assume additional responsibilities
Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions
Proven accuracy, reliability and completeness in job accomplishment
Effective oral and written communication skills
Must be able to interface with a variety of people with different technical levels and educational backgrounds
Must be detail oriented and highly organized
Must be able to produce accurate and timely results while maintaining a customer service attitude
A Bachelor’s degree in engineering or business related field, as well as training in procurement, contract, construction and commercial law

Nice To Haves

Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred
Experience with project management software preferred

Responsibilities

Assist LAWA with planning of procurements and setting pre ‐ award schedules for contracts including Board actions
Assist in coordination of Pre ‐ Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidder/proposers.
Prepare drafts of RFP/RFB addenda for LAWA to review, finalize, and distribute to Plan holders
Prepare draft award recommendations and Board reports
Conform final contract documents
Prepare required reports and correspondence
Attend various meetings, including pre ‐ bid proposal and post ‐ bid proposal debriefings
Assist in Contract standardization process
Monitor all aspects of contract compliance
Assist in resolving problems and disagreements between contractors and LAWA
Review contractor invoices for contractual compliance
Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel
Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled
Prepare Change Documents
Route Change Documents for signature and tracks status
Create and distribute change reports and analysis
Support the project management team in maintaining timely and effective change support processes, procedures and systems
Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress
Ensure that changes properly encumber contractual capacity and budget
Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents
Assist with implementation of trend and change support programs
Contribute to the advancement of ADP’s goals through commitment to productive collaboration with all stakeholders