Contract Administrator II

Atec•Stafford, TX

23h•Onsite

About The Position

Support activities concerned with proposals, pricing, and contracts for sale of equipment, materials, products, or services. Manage complex government and commercial contracts and subcontracts for supply, services, and construction projects. Develop and maintain customer relations. Liaison between customers and subcontractors. Ensure current awareness of market activity and customer requirements. Discuss and identify new markets and technologies with customers and inform all necessary internal parties. Assist in bid and proposal activity by reviewing proposal after bid/no bid decision is made. Review final quote file for accuracy, completeness, and conformity. Follow up with customer on award status of contract/purchase order. Review terms and conditions on contracts to insure completeness, accuracy, and conformity. Ensure all certifications and representative reports and other exhibits required for contractual compliance are prepared, maintained and when necessary, submitted to customer or proper authority. Monitor customer contract/purchase order with respect to scheduling, budget, changes, and customer requirements. Provide customer with contract/purchase order status. Interface with functional departments involved in customer contract/purchase orders through completion of the contract/purchase order. Initiate and analyze job status reports with respect to labor and material budgets, material details, shipping status and overall monitoring of the contract/purchase order. Submittal of Potential Change of Scope form which provides early notice to customers that a change to the project may affect budget and/or schedule. Ensure PCS form is reviewed by Atec management and submitted to customer in timely manner. Submittal of Change of Scope which provides notice to customers that a change to the project may affect budget and/or schedule. Ensure COS is reviewed by Atec management and submitted to customer in timely manner. Work with customer to ensure a contract modification is provided and then communicated to Atec (subsidiaries, suppliers, etc.). Request, review and implement modifications to or extensions of contracts or amendments of solicitations. Prepare and submit government forms for export when required. Update Contracts Manager on contract issues. Advise all necessary departments of contractual rights and obligations. Check contract files for proper maintenance, documentation, and other necessary paperwork. Ensure all contract/purchase orders and modifications are properly implemented into electronic system. Issue Contract Management instructions as necessary to properly inform other departments of special requirements. Resolve financial issues with customer. Review and submit invoices to customer as necessary. Assist with export regulations compliance (ITAR and EAR), Foreign Corrupt Practices Act (FCPA) and perform customer screening using the government Denied Person’s List. Assist with obtaining and compiling reports for the Quarterly Report and Board Meetings. Coordinate all necessary functions with PMs. Assist PMs with all project processes. Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective work environment. Ensure activities are conducted in accordance with Atec International Standards Organization (AS9100/ISO) policies and correct and report any deviations to appropriate area manager/supervisor. AS9100/ISO SPECIFIC DUTIES Be familiar with and understand Atec Quality Policy and company objectives. Understand required AS9100/ISO specific Procedures and Work Instructions. Complete all records required by Procedures and Work Instructions. Participate in Atec Continuous Improvement activities as appropriate (including Strategic Planning, AIM, Suggestion box, etc.). Participate in AS9100/ISO training as required. Cooperate with Auditors. Report any deviations to appropriate area manager/supervisor.

Requirements

Associate degree from two-year college or technical school; or five (5) years of experience in aerospace/military, energy services, contract administration or manufacturing environment; or combination of education and experience.

Nice To Haves

Customer service experience is preferred.

Responsibilities

Manage complex government and commercial contracts and subcontracts for supply, services, and construction projects.
Develop and maintain customer relations.
Liaison between customers and subcontractors.
Ensure current awareness of market activity and customer requirements.
Discuss and identify new markets and technologies with customers and inform all necessary internal parties.
Assist in bid and proposal activity by reviewing proposal after bid/no bid decision is made.
Review final quote file for accuracy, completeness, and conformity.
Follow up with customer on award status of contract/purchase order.
Review terms and conditions on contracts to insure completeness, accuracy, and conformity.
Ensure all certifications and representative reports and other exhibits required for contractual compliance are prepared, maintained and when necessary, submitted to customer or proper authority.
Monitor customer contract/purchase order with respect to scheduling, budget, changes, and customer requirements.
Provide customer with contract/purchase order status.
Interface with functional departments involved in customer contract/purchase orders through completion of the contract/purchase order.
Initiate and analyze job status reports with respect to labor and material budgets, material details, shipping status and overall monitoring of the contract/purchase order.
Submittal of Potential Change of Scope form which provides early notice to customers that a change to the project may affect budget and/or schedule.
Ensure PCS form is reviewed by Atec management and submitted to customer in timely manner.
Submittal of Change of Scope which provides notice to customers that a change to the project may affect budget and/or schedule.
Ensure COS is reviewed by Atec management and submitted to customer in timely manner.
Work with customer to ensure a contract modification is provided and then communicated to Atec (subsidiaries, suppliers, etc.).
Request, review and implement modifications to or extensions of contracts or amendments of solicitations.
Prepare and submit government forms for export when required.
Update Contracts Manager on contract issues.
Advise all necessary departments of contractual rights and obligations.
Check contract files for proper maintenance, documentation, and other necessary paperwork.
Ensure all contract/purchase orders and modifications are properly implemented into electronic system.
Issue Contract Management instructions as necessary to properly inform other departments of special requirements.
Resolve financial issues with customer.
Review and submit invoices to customer as necessary.
Assist with export regulations compliance (ITAR and EAR), Foreign Corrupt Practices Act (FCPA) and perform customer screening using the government Denied Person’s List.
Assist with obtaining and compiling reports for the Quarterly Report and Board Meetings.
Coordinate all necessary functions with PMs.
Assist PMs with all project processes.
Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective work environment.
Ensure activities are conducted in accordance with Atec International Standards Organization (AS9100/ISO) policies and correct and report any deviations to appropriate area manager/supervisor.
Be familiar with and understand Atec Quality Policy and company objectives.
Understand required AS9100/ISO specific Procedures and Work Instructions.
Complete all records required by Procedures and Work Instructions.
Participate in Atec Continuous Improvement activities as appropriate (including Strategic Planning, AIM, Suggestion box, etc.).
Participate in AS9100/ISO training as required.
Cooperate with Auditors.
Report any deviations to appropriate area manager/supervisor.