Contract Accounting Technician

Kunuwanimano Child & Family Services • Timmins, ON

20h • CA$54,833 - CA$63,029 • Onsite

About The Position

This role is responsible for a variety of accounting tasks, including processing supplier and customer invoices, managing vendor data, supporting payment and collection activities, preparing journal entries, and performing reconciliations. The position also involves assisting with month-end and year-end close processes, generating accounting reports, and maintaining financial data in the ERP/accounting system. The role requires adherence to internal controls, standard operating procedures, and relevant compliance requirements. Continuous improvement initiatives and support for system implementations are also part of the responsibilities. The position is a contract role for 35 hours per week, with a duration of up to 6 months.

Requirements

• Must possess a three-year Accounting Diploma from a recognized, accredited college.
• 2–5 years of experience in an accounting support role (AP/AR/GL), depending on complexity.
• Experience working in a deadline-driven environment with month-end close exposure preferred.
• Superior financial calculation understanding, knowledge and skills.
• Knowledge of accounts payable, accounts receivable and general ledgers.
• Knowledge of office administration and basic bookkeeping procedures.
• Awareness of Generally Accepted Accounting Principles (GAAP) and Employment Standards Act (2000).
• Excellent verbal and written communication skills.
• Excellent technical competence with word processing and financial applications.
• Excellent analytical and problem-solving skills.
• Excellent time management and organizational skills.
• Ability to work independently with a minimal degree of supervision.
• Ability to work flexible hours.
• Must possess a valid “G” Ontario Driver’s licence.
• Must produce clear Criminal Record Check with Vulnerable Sector Screening.

Nice To Haves

• Additional coursework toward CPA or equivalent is an asset.

Responsibilities

• Receive, review, and process supplier invoices, ensuring completeness, accuracy, and appropriate approvals.
• Verify invoice details and resolve discrepancies with vendors and internal requestors.
• Code invoices to the correct general ledger accounts, departments, projects, or funding sources.
• Maintain an organized audit trail of invoice-related documentation.
• Support payment runs, including remittance advice creation and vendor communications.
• Maintain vendor master data, including setup and updates, following verification protocols.
• Prepare customer invoices and statements in accordance with billing schedules, contracts, or funding requirements.
• Record receipts, apply cash, and reconcile deposits to bank statements and AR subledger.
• Support collections activities by producing aging reports, following up on overdue accounts, and documenting communications.
• Process credit memos, adjustments, and write-off documentation per policy and approval limits.
• Prepare and post routine journal entries with supporting documentation.
• Assist with subledger-to-GL reconciliations (AP, AR, payroll clearing).
• Monitor and correct coding errors and ensure transactions are recorded to the appropriate period.
• Perform regular reconciliations, including bank accounts, credit card statements, AP/AR control accounts, prepaid expenses, accruals, and intercompany chargebacks.
• Investigate reconciling items, identify root causes, and prepare correcting entries or documentation.
• Ensure reconciliation packages include required support, explanations for variances, and sign-off documentation.
• Adhere to internal controls and segregation of duties, escalating any control concerns promptly.
• Support month-end close activities by preparing schedules, reports, reconciliations, and journal entries by established deadlines.
• Assist with variance analysis by identifying unusual activity, missing entries, or coding anomalies.
• Ensure documentation is complete and organized for month-end working papers.
• Support year-end close, audit requests, and preparation of schedules such as AP/AR aging summaries, capital asset listings, accrual support, and prepaid roll-forwards.
• Assist in implementing year-end adjustments as directed.
• Produce routine accounting reports for internal stakeholders.
• Track and report key operational metrics.
• Maintain accurate filing systems, ensuring document retention practices are followed.
• Provide support for expense claims, corporate card reconciliations, and employee reimbursement processes.
• Respond to inquiries from employees, vendors, and customers regarding invoice status, payments, billing issues, and account balances.
• Coordinate with procurement/purchasing and operations to resolve PO, receiving, and invoice discrepancies.
• Assist departments with coding guidance and documentation requirements.
• Provide clear, professional communication and maintain positive working relationships.
• Enter and maintain accurate financial data in the ERP/accounting system, ensuring transaction completeness and proper attachment of supporting documents.
• Support continuous improvement initiatives by identifying process bottlenecks, recurring errors, and opportunities for automation.
• Assist with implementation or optimization of AP automation, expense tools, or ERP upgrades.
• Maintain and follow standard operating procedures (SOPs) and contribute to updates as processes evolve.
• Ensure compliance with organizational policies and relevant requirements such as tax handling.
• Assist with audit requests by retrieving and preparing documentation promptly and accurately.
• Support compliance documentation for grants, projects, and restricted funds.

Benefits

• Opportunity to work with a dynamic team with career growth across multiple departments.
• Job security
• Competitive wages
• A safe working environment
• Training opportunities
• A defined contribution benefit pension plan (OMERS)
• Comprehensive Health Plan including Medical, Dental, Vision, Life, and Disability Insurance.
• Competitive vacation leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree