Contract Accounting Clerk

Kunuwanimano Child & Family Services • Timmins, ON

5d • CA$46,150 - CA$53,048 • Onsite

About The Position

This role is responsible for a variety of accounting tasks, including preparing customer invoices and statements, processing supplier invoices, managing accounts payable and receivable functions, and performing related administrative duties. The position involves maintaining organized financial records, supporting payment runs and collections activities, and responding to inquiries from various stakeholders. The role requires strong analytical, communication, and organizational skills, with the ability to work independently and adhere to company policies and procedures. The contract is for 35 hours per week and is expected to last up to 6 months.

Requirements

• Must possess a two/three-year Accounting Diploma from a recognized, accredited college.
• Knowledge of accounts payable, accounts receivable and general ledgers.
• Knowledge of office administration and basic bookkeeping procedures.
• Awareness of Generally Accepted Accounting Principles (GAAP) and Employment Standards Act (2000).
• Excellent verbal and written communication skills.
• Excellent technical competence with word processing and financial applications.
• Excellent analytical and problem-solving skills.
• Excellent time management and organizational skills.
• Ability to work independently with a minimal degree of supervision.
• Ability to work flexible hours.
• Must possess a valid “G” Ontario Driver’s licence.
• Must produce clear Criminal Record Check with Vulnerable Sector Screening.

Nice To Haves

• Preference will be given to qualified Indigenous applicants.

Responsibilities

• Prepare customer invoices and statements in accordance with billing schedules, contracts, or funding requirements.
• Receive, review, and process supplier invoices, ensuring completeness, accuracy, and appropriate approvals in accordance with delegated authority.
• Verify invoice details (vendor name, date, amounts, taxes, PO numbers, cost centers/projects) and resolve discrepancies with vendors and internal requestors.
• Code invoices to the correct general ledger accounts, departments, projects, or funding sources.
• Maintain an organized audit trail (invoice images, approvals, receiving documentation, supporting correspondence).
• Support payment runs (cheques, EFT/ACH), including remittance advice creation and vendor communications.
• Record receipts, apply cash, and reconcile deposits to bank statements and AR subledger.
• Support collections activities by producing aging reports, following up on overdue accounts, and documenting communications.
• Process credit memos, adjustments, and write-off documentation per policy and approval limits.
• Respond to inquiries from employees, vendors, and customers regarding invoice status, payments, billing issues, and account balances.
• Coordinate with Procurement/Purchasing and Operations to resolve PO, receiving, and invoice discrepancies.
• Provide clear, professional communication and maintain positive working relationships.
• Track and analyze financial data.
• Perform related administrative and clerical duties.

Benefits

• Opportunity to work with a dynamic team with career growth across multiple departments.
• Job security
• Competitive wages
• A safe working environment
• Training opportunities to support your success in the role.
• A defined contribution benefit pension plan (OMERS).
• Comprehensive Health Plan including Medical, Dental, Vision, Life, and Disability Insurance.
• Competitive vacation leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree