Continuing Education Finance and Hiring Administrator

Universities of Wisconsin•Eau Claire, WI

23h•Hybrid

About The Position

This position provides a full range of accounting, hiring, and finance administrative services for the UWEC Continuing Education Unit, which includes areas within Masters and Bachelor’s degrees, credit programs, noncredit programs and conferences. The Finance and Hiring Administrator functions as the lead and sole worker in all fiscal responsibilities, is responsible for all aspects of programmatic hiring processes, and assists with various administrative operations. This position reports to the Operations Manager. The ideal candidate is a proactive administrator who not only manages processes but looks for opportunities to improve them when appropriate or necessary. The right candidate will be the primary point of coordination for fiscal processes within Continuing Education, acting as a vital liaison between our unit and campus partners in HR and Accounting. The Financial and Hiring Administrator will communicate with stakeholders outside of the University and will play an important role in delivering a positive experience for our instructors, partners, and customers. The ideal candidate will have a sharp eye for detail and the ability to adapt to changing priorities and deadlines. Confidence in navigating systems and advocating for operational needs will support success in this position. We are seeking someone who is a collaborative team member, systems thinker, and problem solver, and who is comfortable working through complex processes, while contributing to continuous improvement. Advanced financial experience is not required; training will be provided on institutional systems and processes. This is an in-person position (University of Wisconsin – Eau Claire Campus) with the potential for up to one remote work day per week.

Requirements

Ability to interpret financial data and provide recommendations.
Ability to manage administrative processes from beginning to end.
Ability to remain adaptable and flexible to different situations and changes and to work under pressure.
Ability to learn new systems, software, and processes quickly.
Ability to use Excel to create and maintain spreadsheets involving administrative and financial data.
Ability to use databases to export data, enter data, and prepare reports.
Must have the mental and visual ability to read, interpret, and manipulate MS Excel, Words, and Outlook files daily.
Must have the physical ability to operate office equipment (such as phone, computer, and printer) used to perform essential job functions daily.
Administrative and/or office support experience.
High school diploma or equivalent.

Nice To Haves

Knowledge of cash handling standards and practices.
Experience in administrative roles with financial responsibilities (ex. Budget coordination, accounts payable/receivable, payroll, program/department administration, or similar roles involving financial processes and systems).
Coursework and/or experience in accounting, finance, or a related field.
Accounts receivable and accounts payable experience.
Administrative experience with Workday system.

Responsibilities

Provide a full range of accounting, hiring, and finance administrative services for the UWEC Continuing Education Unit.
Hiring process coordination.
Accounts receivable.
Accounts payable.
Records management.
Cash handling.
Providing customer service.
Budget management.
Support for the CE registration area.
UW System Office of Online & Professional Learning Resources (OPLR) reporting.
Special reporting tasks as assigned by the Director and Operations Manager of Continuing Education.
Function as the lead and sole worker in all fiscal responsibilities.
Responsible for all aspects of programmatic hiring processes.
Assist with various administrative operations.
Reviews transaction processing internal controls and recommends policies and procedures.
Audits or reconciles original purchase documents with payments.
Answers advanced fiscal questions and provides information based on set materials and standards to various audiences.
Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies.
Creates general reporting for transactions.
Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit.
Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials.
Reallocates expenses to appropriate funding strings.