Contingent Worker

AmTrust Financial Services•Chicago, IL

About The Position

This role serves as the first point of contact for visitors, clients, and employees while providing administrative support to ensure the office operates efficiently. The Receptionist is responsible for managing front desk operations, handling incoming calls and deliveries, maintaining office and conference room organization, supporting office supply and facility needs, and assisting with clerical and administrative projects. This position requires strong organizational skills, professionalism, the ability to maintain confidentiality, and a customer-service mindset when interacting with employees, vendors, and guests.

Requirements

1+ years in a receptionist or administrative role required
High level of professional conduct
Ability to interact with and assist all levels of employees and visitors
Ability to work in a confidential nature
Microsoft Office Suite Skills, including Excel proficiency
General analytical, organizational, and coordination skills

Nice To Haves

Bachelor’s Degree, preferred
Experience working in Commercial Lines of Insurance

Responsibilities

Phone coverage (screen and route calls)
Greet visitors and guests
Maintain conference room calendar and help manage seating charts for the office
Maintain the reception desk, closet and hallways – tidy and stocked
Receive, sort and distribute USPS Mail/FedEx/UPS/Courier deliveries
Assist with ground transportation for guests, when necessary
Ad hoc research and clerical projects, word processing/data entry
Assist in ordering supplies for the office
Keeps current with market trends and demands.
Stocking and maintaining supply rooms and cafe. Light cleaning of cafe equipment
Performs other functionally related duties as assigned.
May be required to work overtime as assigned.