Contextual Ministry Coordinator

PROTESTANT EPISCOPAL THEOLOGICAL SE•Alexandria, VA

4d•Onsite

About The Position

The Contextual Ministry Coordinator plays a pivotal role in providing administrative support to the Contextual Ministry department. This position is responsible for fostering a welcoming and inclusive environment for guests, students, faculty and staff while ensuring the smooth coordination of departmental operations and services. Hours of operations Monday - Friday (When the Seminary is open) 9:00 AM - 5:00 PM.

Requirements

Bachelor's degree in Education or Religious Studies
Proficient in Microsoft 365, Shared Point, One Drive
Organization (filing, prioritization, multitasking)
Time management (meeting deadlines and daily tasks with efficiency)
Detail oriented
Understands educational or ministry-based program structures
Able to troubleshoot and resolve minor workflow issues
Strong communication skills
Flexible, collaborative, and team oriented

Responsibilities

Provide administrative support to the Director of CXM (ex. compose correspondence, maintain departmental calendars, assist with CXM budget, board reports, serve as TA for all CXM courses)
Maintain electronic records, complete electronic bank reconciliation for departmental credit card
Coordinate and make arrangements for the orientation and placement process for all students taking CXM
Coordinate and make arrangements for the orientations for CXM supervisors, lay support team conveners, colloquy facilitators, and student orientations.
Assist Director, seminarians, CXM supervisors, and lay support team conveners in all aspects of CXM
Assist Director in arranging the logistics of all meetings/orientations
Coordinate and make arrangements for Celebrating our CXM Journey Service and Dinner in April, CXM ministry site fair in August, and CXM Interview Day
Maintain complete/up-to-date records of CXM sites, supervisors, and lay support teams
Maintain and update CXM webpage and keep all forms up to date
Maintain all Brightspace classes for Director of CXM and keep all forms up to date
Create a welcome and hospitable environment in the CXM department, either in person, by telephone, zoom, or through written contact
Other duties as assigned