Construction Services Studio Coordinator

Bodwé Professional Services Group • Kalamazoo, MI

12d • Hybrid

About The Position

As a Studio Coordinator within the Construction Services Studio, you will play a critical role in supporting project delivery, construction administration, safety program initiatives, and studio operations. This position serves as a central coordination resource for Construction Administrators, Project Managers, and design-build teams, ensuring projects are organized, compliant, and efficiently executed throughout the construction phase. The Studio Coordinator combines strong organizational skills, technical proficiency, and proactive problem-solving to support project teams, maintain critical project documentation, coordinate communication among partners, and uphold company quality standards. Success in this role requires exceptional attention to detail, adaptability, professionalism, and a commitment to delivering outstanding service to both internal and external clients.

Requirements

• High School Diploma
• Minimum of two years of relevant office experience.
• Demonstrated ability to communicate effectively, manage multiple priorities, and maintain strong organizational systems.
• Demonstrated ability to work independently, exercise sound judgment, and navigate evolving priorities and ambiguous situations.
• You initiate and enjoy independent problem solving and working in the gray areas.
• Must have or be able to obtain and maintain a Real ID or Passport in order to undergo commercial airfare travel
• Must have or be able to obtain and maintain a valid driver's license
• Microsoft Office 365 (Word, Excel, Outlook, Teams)
• Bluebeam Revu and Bluebeam Studio
• Document management and file organization systems
• Procore or similar construction management software
• Exceptional attention to detail
• Organizational and time management skills
• Professional communication
• Customer service orientation
• Collaboration and teamwork
• Initiative and follow-through
• Adaptability and resilience
• Process improvement mindset
• Confidentiality and professionalism

Nice To Haves

• Associate's or Bachelor's degree.
• USACE Construction Quality Management for Contractors (CQM-C) and Construction Specifications Institute Construction Documents Technologist (CSI-CDT) certifications are valued. Training and certification support may be provided.
• Previous experience in an architecture, engineering, construction, or related professional service firm.
• Deltek Cost Point
• Microsoft Project
• SharePoint
• Adobe InDesign
• SpecsIntact
• SpecLink
• MasterSpec

Responsibilities

• Coordinate construction administration documentation and project correspondence.
• Assist project teams with maintaining project schedules, action item logs, and document control procedures.
• Manage client contact information and maintain project files.
• Support the business development team in maintaining project records, gathering information, and developing proposals if needed.
• Support project startup activities, including project setup, team coordination, resource organization, and development of processes that promote collaboration and timely project delivery.
• Prepare contracts using American Institute of Architect (AIA) software and consultant agreements.
• Track, organize, and file certificates of insurance, contracts, and modifications.
• Finalize project specification/project manuals using SpecsIntact, SpecLink, and Masterspec software.
• Track and process submittents, shop drawings, and Requests for Information (RFIs).
• Assist with coordination of site visits, field reports, and construction meeting documentation.
• Support project closeout activities, including collection and organization of warranties, as-built documents, operation and maintenance manuals, and final project records.
• Support implementation and administration of construction safety program requirements.
• Work in partnership with the Director of Construction Services, Construction Administrators, Project Managers, and other team members to ensure that all project information is accurate and meets the quality requirements for assigned areas of responsibility before being communicated outside the office.
• Use software programs to prepare spreadsheets, create documents, maintain databases, and execute other applications.
• Create, compose, and review administrative correspondence and technical documents with thorough audit and application of formatting, grammar, spelling, and punctuation to ensure company standards are being met.
• Promote accountability by helping project teams track commitments, deadlines, deliverables, and project requirements.
• Foster commitment to external and internal client service.
• Handle telephone, email, and personal contact with internal employees and external clients.
• Maintain professional communication with clients, consultants, contractors, and internal team members to facilitate effective project execution.
• Serve as the meeting coordinator for client, team, and office meetings, including documentation and issuance of minutes.

Benefits

• The Company will comply with all local, state, and federal requirements as it relates to the reimbursement of home internet expenses. Eligibility for reimbursement of home internet expenses is defined in a separate policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED