Construction Project Coordinator

Speedwell Construction•Manheim, PA

3d•Hybrid

About The Position

The Project Coordinator manages documents such as subcontracts, vendor invoices, and project changes. They play a crucial part in communicating information from the office to the field staff.

Requirements

High School Diploma or equivalent
Previous administrative experience
Must be able to pass a pre-employment drug screening and Motor Vehicle Record review.
Must have a current driver’s license.

Nice To Haves

Experience in the construction industry
Basic understanding of Information Technology
Familiarity with Viewpoint and Bluebeam

Responsibilities

Complete and electronically distribute subcontracts, secure proper paperwork, and verify subcontractors are in good standing with vendor compliance prior to starting work.
Process and manage electronic copies of project-related documents, i.e., contracts, subcontracts, purchase orders, change orders, RFIs, meeting minutes, close-out documentation, start-up binders, etc.
Provide clerical/administrative support for project team and ensure all documentation requested is received from subcontractors/suppliers for each ongoing project.
Document and track potential change orders; document approved change orders; file electronically and distribute to appropriate team members.
Secure and compile electronic close-out documents.
Handle accounting tasks of projects, including computer entry of invoices in accounting & job cost system.
Sort, prioritize, and distribute incoming and outgoing materials.
Manage the setup of projects in appropriate software for daily reporting logs and building drawings.
Assist the front desk receptionist as needed with answering phones and greeting guests.
Assist estimating in strategic tasks for system improvements and subcontractor development.
Assist the VP team in strategic tasks for system improvements and manpower reports.