Construction Project Coordinator

Ameresco • United States - Ohio - Remote, MI

1d • Remote

About The Position

Ameresco is seeking a highly organized and detail‑oriented Construction Project Coordinator to support project managers across the Western Region. This position provides critical project coordination and administrative support throughout the full construction lifecycle, with a strong focus on project setup, document control, compliance management, and communication. The ideal candidate will be based in Ohio or Michigan remote office.

Requirements

• Bachelor’s degree in a related field, or equivalent combination of education and relevant work experience.
• Minimum of four (4) years of experience supporting large‑scale construction projects, upgrades, renovations, or retrofits involving institutional, government, commercial, or industrial facilities
• Demonstrated ability to gather, validate, and analyze quantitative data.
• Strong verbal and written communication and presentation skills
• Proficiency in Microsoft Excel, Word, PowerPoint, and other Microsoft Office applications
• Ability to manage multiple priorities effectively while maintaining attention to detail
• Strong organizational, coordination, and interpersonal skills

Nice To Haves

• Procore Integrator‑level certification

Responsibilities

• Manage and coordinate construction project documentation utilizing Procore and other project management platforms
• Maintain or obtain Procore Integrator‑level certification through company‑approved training
• Process and manage Submittmits, RFIs, COPs, change documentation, and other construction records through Procore
• Maintain and track all compliance documentation required for local, state, and federal jurisdictions
• Organize, track, and archive all project‑related files, drawings, correspondence, and records in accordance with company standards
• Prepare and distribute meeting agendas and minutes using Procore or client‑preferred platforms
• Coordinate project scheduling milestones, equipment procurement, deliveries, and related logistics
• Assist Project Managers in maintaining project schedules and supporting successful project execution
• Assist with preparation and organization of documentation required for project invoicing
• Support subcontract administration, including tracking subcontract documents, budgets, cost analysis, monthly accruals, cost forecasting, and reporting
• Process and track invoices, purchase orders, change orders, and project expenditures to ensure accuracy, approvals, and timely payment
• Provide daily administrative support to the construction team, including document preparation, correspondence, scheduling meetings, and invoice processing
• Coordinate, prepare, and distribute bid packages
• Assist with identifying and pre‑qualifying subcontractors
• Manage bid‑related RFIs and issue addenda as required
• Compile bid responses and prepare bid tabulations for review
• Track and manage the project closeout process from substantial completion through final documentation
• Organize and submit closeout documents in accordance with regulatory and contractual requirements
• Provide routine project reporting, documentation support, and technical assistance
• Foster positive and professional working relationships with internal teams, subcontractors, and clients
• Demonstrate flexibility in work schedule to support project demands
• Perform additional duties as assigned

Benefits

• people-oriented insurance
• investment plans
• incentive plans

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level