Construction Project Administrator

ECC EXTERIORS•Tukwila, WA

4h•$80,000•Hybrid

About The Position

We are looking for a detail-oriented and organized Construction Project Administrator to support our Pacific Northwest operations team. This office-based OR Hybrid-based role is the administrative backbone of our project delivery process — managing documentation, coordinating communication between field teams and clients, tracking project schedules and budgets, and ensuring all project data is accurate and up to date in our systems. If you thrive in a fast-paced environment, love keeping things organized, and want to grow with one of the most dynamic exterior renovation contractors in the country, keep reading!

Requirements

2–5 years of experience in a construction administrative, project coordinator, or similar office-based role
Strong organizational skills with exceptional attention to detail
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams)
Experience with construction management or project tracking software (Procore, NetSuite, or similar)
Excellent written and verbal communication skills
Ability to manage multiple projects simultaneously in a deadline-driven environment

Nice To Haves

Understanding of construction processes, terminology, and documentation preferred
Experience in exterior renovation, multifamily, or commercial construction preferred
Familiarity with subcontractor management, lien waivers, and insurance compliance a plus

Responsibilities

Maintain and organize project files, contracts, submittals, RFIs, change orders, and correspondence.
Set up and manage projects NetSuite.
Process subcontractor agreements, purchase orders, and vendor documents.
Prepare closeout packages including warranties, lien releases, and final documentation.
Assist team in building and maintaining project schedules.
Coordinate with field superintendents to track daily progress and flag schedule variances.
Schedule meetings, site visits, and inspections, and communicate status updates to clients and stakeholders.
Track project budgets, commitments, and costs in coordination.
Process and verify subcontractor invoices and route for approval.
Assist in preparing monthly billing, pay applications, and owner requisitions.
Flag budget variances for review.
Collect and maintain subcontractor COIs, W-9s, and license documentation.
Track permit status and ensure required documentation is on file prior to work commencing.
Monitor compliance with ECC's safety, quality, and documentation standards.
Serve as a point of contact for client inquiries and route requests to the appropriate team member.
Prepare and distribute weekly project status reports.
Support team with proposal preparation, bid packages, and scope documents.