Construction Project Admnistrator

4LEAF•Yountville, CA

5d•Onsite

About The Position

4LEAF, Inc. (4LEAF) is a multi-discipline Firm providing services throughout the United States. For over 20 years, 4LEAF has assisted communities in successfully navigating contract services, leading to fiscally responsible solutions. As one of the industry’s notable providers of planning, building and safety, construction management, and fire consulting services, 4LEAF has an enviable track record of completing complex projects and staffing assignments with both public and private clients. The dedication of our staff, combined with our company culture, have consistently allowed us to meet and exceed the needs of our clients. We are looking for an experienced Construction Project Administrator in our Yountville facility. This position provides administrative and project coordination support for public works and civil construction projects. This position is responsible for developing, organizing, and maintaining accurate project documentation while supporting the construction management team throughout all phases of a project. The Construction Project Administrator will use project and contract management systems, spreadsheets, financial tracking tools, and word-processing software to maintain project records, budgets, correspondence, meeting documentation, requests for information, submittals, purchase orders, and other construction-related materials. The successful candidate will be highly organized, detail-oriented, self-motivated, and comfortable managing multiple priorities in a fast-paced construction or field office environment. Strong written and verbal communication skills, data-entry accuracy, and a commitment to responsive service are essential.

Requirements

Bachelor’s degree in construction management, business administration, engineering, or a related field is preferred.
Minimum of five years of construction administration, project administration, document control, or construction office engineering experience.
Experience supporting public works, civil, infrastructure, or municipal construction projects is preferred.
Working knowledge of construction management terminology, processes, documentation, and industry nomenclature.
Proficiency in Microsoft Office, including Word, Excel, Outlook, and related business applications.
Intermediate-level Excel skills are preferred, including experience creating and maintaining formulas, spreadsheets, trackers, and reports.
Experience using construction or contract management software to track project documentation, RFIs, submittals, meeting minutes, and project communications.
Experience working in a construction field office or similarly fast-paced project environment.
Demonstrated ability to prioritize workload, meet deadlines, and maintain accurate project records.

Nice To Haves

Bachelor’s degree in construction management, business administration, engineering, or a related field
Experience supporting public works, civil, infrastructure, or municipal construction projects
Intermediate-level Excel skills are preferred, including experience creating and maintaining formulas, spreadsheets, trackers, and reports.

Responsibilities

Develop, organize, and maintain electronic and hard-copy project files in accordance with established document-control procedures.
Create and maintain project logs, including requests for information, submittals, change orders, correspondence, meeting action items, and other project-related records.
Enter, update, and track project information using contract and construction management software.
Develop and maintain Excel spreadsheets, reports, trackers, and financial documentation.
Accurately enter, reconcile, and maintain project budgets and cost information for monthly reporting.
Prepare meeting agendas, attend project meetings, record detailed meeting minutes, and track follow-up items.
Prepare, print, distribute, and process purchase orders, invoices, and related project documentation.
Provide general administrative support, including scanning, copying, filing, document formatting, and records management.
Coordinate with project owners, construction managers, inspectors, contractors, consultants, vendors, and other project stakeholders.
Assist with the preparation and distribution of project correspondence, reports, notices, and presentation materials.
Monitor project deadlines and help ensure required documentation and administrative deliverables are completed on time.
Maintain the confidentiality, accuracy, and integrity of project and financial records.
Perform other project administration and construction support duties as assigned.