Construction Office Manager II

TAS•Houston, TX

13d•Onsite

About The Position

The Construction Office Manager II reports to the Senior Construction Office Manager and takes daily directions from the Construction Superintendent/Site Manager. This role is responsible for overseeing the administrative functions for an assigned jobsite office trailer, ensuring efficient workflow and proper documentation for construction projects.

Requirements

High School diploma plus construction office management experience
5 years of experience in construction office management
Proven track record of collaborating with various construction disciplines
Ability to travel domestically on short notice
High energy, driven individual that communicates and interacts well in a team environment
Results oriented individual with good verbal and written communication skills
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Proficient in MS Office suite and construction management software
Knowledge of construction terminology and practices
Familiarity with construction safety programs and regulations

Nice To Haves

Bachelor’s degree in business administration is a plus

Responsibilities

Manage daily office operations and ensure efficient workflow on a single assigned jobsite, in close collaboration with the Senior Construction Office Manager and Site Superintendent.
Prepare and maintain project documentation, including contracts, change orders, and invoices.
Assist in setting up vendors at assigned job sites.
Collect and enter timesheets into the system as directed.
Collect, review, and file daily Job Hazard Analyses (JHAs).
Order necessary materials and consumables for all site operations.
Work with the Construction Planner to maintain updated drawings and project files.
Assist in budgeting and financial tracking for installation projects and report progress to the Construction Planner.
Assist the site EHS Manager and QA/QC leads to ensure staff compliance and proper record keeping.
Assist the Site Superintendent in preparing change orders with appropriate photos and backup information.
Facilitate site meetings and prepare/record meeting minutes.
Record all safety and training records for the site team in coordination with the site EHS Manager.
Maintain appropriate records in conjunction with the Site QA/QC Leads.
Facilitate the lessons learned process and communications to Aftermarket leadership.
Participate in weekly construction calls to report site operational successes and concerns.
Perform any additional duties as assigned by TAS.