Construction Office Assistant
About The Position
AJ Construction, Inc. is seeking a dependable and organized Construction Office Assistant to join our team in Richland, Mississippi. This position will provide general clerical and administrative support while also assisting our estimator and construction office with the day-to-day tasks necessary to keep our operations organized and running efficiently. The ideal candidate will have prior office assistant or administrative experience. Construction industry experience is highly preferred, particularly experience working in a construction office, with contractors, bids, subcontractors, or job-related documentation. This is a hands-on position for someone who is organized, detail-oriented, dependable, comfortable working with computers, and able to manage multiple tasks throughout the day.
Requirements
- Previous office assistant, administrative assistant, or similar office experience preferred
- Strong organizational and time-management skills
- Good written and verbal communication skills
- Professional and courteous telephone manner
- Basic to intermediate computer skills
- Ability to work independently and prioritize multiple tasks
- Strong attention to detail and accuracy
- Dependable and punctual
Nice To Haves
- Previous construction industry experience
- Experience working in a construction office
- Experience assisting an estimator, project manager, or construction administrator
- Familiarity with construction bids, bid documents, or bid compliance
- Experience with Excel or other spreadsheet software
- Experience with accounting, job-costing, or construction management software
Responsibilities
- Answer and direct incoming telephone calls in a professional manner
- Provide general clerical and administrative support
- Assist the estimator with daily administrative tasks
- Assist with construction bid preparation, compliance, and submission
- Enter and maintain data in spreadsheets, software, and company records
- Assist with organizing and maintaining construction and office documentation
- Assist with managing the day-to-day operation of the construction office
- Prepare, organize, scan, copy, and file documents
- Communicate with vendors, subcontractors, customers, and other business contacts as needed
- Assist with tracking and organizing project-related information
- Assist with invoices, purchase orders, time records, and other administrative paperwork
- Maintain accurate records and ensure documents are complete and properly organized
- Perform general office duties and other administrative tasks as assigned
- Help keep the office organized and operating efficiently
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
