Construction Manager

Stanford Health Care • Menlo Park, CA

3d • Onsite

About The Position

The Construction Manager is an individual contributor responsible for supporting the execution of healthcare construction projects in the field. This role coordinates daily on-site construction management services as the owner's representative and is accountable for administrating project controls, field coordination, quality assurance, safety oversight and regulatory compliance. The Construction Manager coordinates daily site activities, chairs and documents required project meetings, oversees contractor performances, and ensures construction activities comply with approved plans, specifications, schedules, and Authority Having Jurisdictions requirements while reporting to construction leadership. This role requires presence at multiple Stanford Health Care facilities and regular presence on active construction sites across the Bay Area to lead field execution, coordination, and compliance activities.

Requirements

• Bachelor's degree from an accredited college or university required (construction management, engineering, architecture, or related field preferred).
• Three (3) to five (5) years of progressively responsible and directly related experience supporting construction projects, preferably in healthcare or other complex, occupied environments required.
• Working knowledge of construction means and methods, site logistics, and infection control requirements for healthcare projects, including familiarity with the California Department of Health Care Access and Information (HCAI)/ Office of Statewide Health Planning and Development (OSHPD) and its regulatory processes.
• Basic understanding of safety audits, regulatory compliance, and technical troubleshooting in a healthcare construction setting.
• Proficiency with digital field tools and mobile reporting applications; willingness to learn and adopt new technologies (artificial intelligence).
• Ability to follow established procedures, escalate complex issues appropriately, and adapt to changing project needs in a fast-paced environment.
• Strong communication and documentation skills; able to prepare clear field reports and maintain accurate project logs.
• Collaborative and service-oriented; works effectively with diverse field teams, trade contractors, and regulatory agencies.
• Commitment to safety, quality, and continuous improvement in field operations.
• Demonstrates Stanford Health Care’s C-I-CARE values (Connect, Introduce, Communicate, Ask, Respond, Exit), including respect, teamwork, and a focus on patient and staff safety.
• Technologically adept and open to learning; comfortable with technology-enabled workflows and process improvements.
• Strong organizational skills and attention to detail; able to manage multiple tasks and deadlines under supervision.

Nice To Haves

• Relevant experience in lieu of degree may be considered and is in addition to the experience requirements for this position.
• Design Standards
• Applicable building codes

Responsibilities

• Support General Contractor procurement for construction projects, including development of the Request for Qualifications and Request for Proposals from the General Contractors.
• Support of bid evaluation, scope alignment, cost comparisons, and documentation required for award and contract execution.
• Coordinate and facilitate weekly construction progress meetings under the direction of Facilities Construction leadership, prepare agendas, capture decisions and action items, and promptly prepare and distribute meeting minutes that document schedule, cost and risk impacts.
• Track, coordination and help resolve project documentation and workflow items, including RFIs, submittmits, substitutions, shop drawings, change orders, and punch lists; maintain accurate logs of construction logs of construction progress, safety incidents, inspections, compliance checks, and cost-related actions and follow up with responsible parties to ensure timely responses.
• Support schedule management and cost control by collecting updates from contractors/consultants, maintaining look-ahead schedules, and flagging variances, identifying cost and schedule risks and assisting with recover or mitigation plans as directed by Facilities Construction leadership.
• Conduct routine site walks and field inspections to monitor construction progress, quality, and work-in-place; document observations with photos and daily field reports; escalate safety, infection prevention, quality, or scope issues that may result in cost or schedule impacts to construction projects.
• Assist with cost management activities: collecting and reviewing contractor pay applications for completeness and accuracy, reconcile billing against verified work-in-place, tracking commitments, contingencies and pending cost exposures.
• In collaboration with Facilities Services Business Operations & Strategic Initiatives (BOSI), support cash flow forecasting and cost reporting by maintaining accurate logs of approved, pending and potential change orders and assisting leadership with quarterly cost projections.
• Interface with Project Managers, clients/users, consultants, contractors, vendors, and jurisdictional agencies to coordinate access, inspections, permits, and testing and sequencing while maintaining clear documentation of cost, scope and responsibility.
• Manage the Change Order Process in the construction project management system, including review of pricing, scope validation, cost backup evaluation, and coordination of negotiations, with recommendations routed for approval by the Director of Construction.
• Prepare and maintain accurate, auditable project files and records including meeting minutes, logs correspondence, drawings/specifications, permits, inspections, cost documentation, change logs and closeout materials in accordance with department policies and procedures.
• Coordinate regulatory readiness and compliance activities (e.g., Department of Health Care Access and Information (HCAI) and Office of Statewide Hospital Planning and Development (OSHPD) submissions, testing, inspection & observation (TIO) documentation, and coordination with the Inspector of Record (IOR)) to ensure documentation is organized and accessible for audits and surveys.
• Support quality assurance and quality control processes, including mock-ups, first-of-kind reviews, inspections, commissioning and activation; assist with packaging operations & maintenance (O&M) manuals, as-built drawings, warranties, training documentation, and other close out deliverables required for construction project turnover.
• Manage assigned project logistics, including badging parking, deliveries, laydown spaces, safety orientations, job hazard analyses (JHA), and ICRA compliance to minimize disruption to patient care and unplanned costs.
• Help plan and communicate operational impacts (shutdowns, access changes, infection control barriers) with Facilities Management, Facility Field Services, Environmental Health & Safety, Infection Prevention, and Clinical partners, ensuring impacts are documented and coordinated to avoid cost or schedule disruption.
• Assist with post-construction activities, including punch list completion, commissioning support, regulatory sign-offs, and final cost reconciliations through project closeout.
• Contribute to continuous improvement initiatives, including development of standard templates, standard operating procedures (SOPs), and workflows; identify process inefficiencies, cost drivers, or bottlenecks; support lessons learned and after-action reviews.
• Participate in training related to construction practices, cost controls, safety protocols, regulatory requirements, sustainability initiatives, and innovative construction delivery methods as directed by construction leadership.

Benefits

• Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery. You will do this by executing against our three experience pillars, from the patient and family’s perspective: Know Me: Anticipate my needs and status to deliver effective care Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health Coordinate for Me: Own the complexity of my care through coordination

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level