Project Manager--New Business Construction

Greenlight Holdings•Provo, UT

1h•Hybrid

About The Position

Greenlight is seeking a highly organized, detail-oriented Construction Management Assistant to support the planning, coordination, and execution of multiple restaurant construction projects. This position serves as the central communication hub between architects, designers, engineers, contractors, municipal departments, project managers, and Greenlight executives. The ideal candidate is proactive, skilled at managing multiple projects simultaneously, and capable of ensuring that projects remain on schedule, within budget, and compliant with all permitting and regulatory requirements.

Requirements

Associate's degree or bachelor's degree in Construction Management, Business Administration, Architecture, Engineering, Project Management, or a related field; equivalent experience may be considered.
Strong organizational and project coordination skills.
Excellent written and verbal communication abilities.
Proficiency with Microsoft Office Suite and Google Workspace.
Ability to manage multiple projects and deadlines simultaneously.
Strong attention to detail and follow-through.
Excellent communication and interpersonal skills.
Knowledge of industry trends, market dynamics, and customer preferences.
Ability to make strategic decision

Nice To Haves

Experience in construction administration, commercial construction, architecture, hospitality development, or project management.
Familiarity with permitting processes and municipal approvals.
Understanding of construction drawings, specifications, and project documentation.
Experience tracking budgets, invoices, and project financials.

Responsibilities

Serve as the primary liaison between architects, interior designers, engineers, contractors, construction site managers, consultants, and Greenlight executives.
Maintain project schedules and distribute updates to key team members.
Track action items and ensure timely follow-up and resolution.
Facilitate communication between field operations and executive leadership.
Monitor project timelines and milestones to ensure projects remain on track.
Identify potential delays and communicate concerns promptly to project leadership
Coordinate delivery timelines for materials, equipment, and contractor services.
Track project status reports and prepare executive summaries.
Research and obtain required permits, licenses, and approvals from city, county, state, and other regulatory agencies.
Coordinate with planning departments, building departments, health departments, fire marshals, utility providers, and other governmental entities.
Monitor permit expiration dates, inspections, and compliance requirements.
Schedule required inspections and ensure documentation is properly maintained.
Serve as a resource for questions regarding current construction projects, remodels, and future planned developments.
Maintain organized project files, drawings, specifications, permits, contracts, and correspondence.
Assist executives by providing accurate and timely project information.
Track changes, revisions, and approvals throughout the project lifecycle.
Review, organize, and track invoices from contractors, vendors, consultants, and suppliers.
Coordinate invoice approvals and payment processing.
Maintain project budget tracking reports.
Monitor payment schedules and identify discrepancies or potential cost overruns.
Assist with collecting lien waivers, insurance certificates, and supporting financial documentation.
Generate periodic reports regarding project expenditures and outstanding obligations.
Maintain project management software and tracking systems.
Assist with bid solicitation, contractor onboarding, and document collection.
Support special projects and initiatives as assigned by the executive team.