Construction Loan Administrator

Gershman Investment Corp. • Clayton, MO

2d • Hybrid

About The Position

The Construction Loan Administrator is responsible for the day-to-day administration of Gershman’s portfolio of HUD/FHA-insured construction loans, with a primary focus on the review and processing of construction draw requests. Working closely with borrowers, general contractors, title companies, HUD representatives, and internal team members, the Construction Loan Administrator ensures that construction loans are administered accurately, timely, and in compliance with HUD requirements, loan documents, and Gershman’s internal policies. This is an entry-level role designed for a detail-oriented professional who is eager to grow within a specialized area of real estate finance. Over time, the role may expand to include additional responsibilities in accounting and investor reporting, offering meaningful opportunities for professional development and advancement. The Construction Loan Administrator reports directly to the Senior Managing Director – Construction and Servicing Operations and interfaces regularly with senior management. This is an in-office position located in Clayton, Missouri. Following an initial training period, the role may transition to a hybrid schedule of three (3) days per week in the office and two (2) days per week remote.

Requirements

• Bachelor’s degree required in finance, accounting, construction administration, real estate, business, or a closely related field.
• Working proficiency in Microsoft 365, with particular emphasis on Microsoft Excel (formulas, formatting, and basic data analysis).
• Familiarity with, or willingness to learn, loan servicing software (FICS).
• Excellent oral and written communication skills, with the ability to communicate clearly and professionally with borrowers, contractors, and third parties.
• Strong analytical skills and exceptional attention to detail.
• Ability to work independently while managing multiple projects, deadlines, and competing priorities.
• Strong organizational skills and the ability to maintain accurate, well-documented records.
• Sound judgment and the discretion to escalate issues appropriately.
• A team-oriented mindset and a commitment to delivering exceptional customer service.
• Ability to regularly commute to the Gershman office located in Clayton, Missouri.

Nice To Haves

• Experience in construction administration, real estate lending, banking, title, or accounting is a plus but not required.

Responsibilities

• Review and recommend approval of construction draw requests for HUD/FHA-insured multifamily and healthcare loans, including verification of supporting documentation.
• Review contractor requisitions and supporting invoices for accuracy, completeness, and compliance with approved budgets.
• Coordinate and finalize required 10-year Project Capital Needs Assessment (PCNA) updates, including engagement of third-party consultants, review of draft reports, and coordination of borrower and HUD approvals.
• Review third-party construction inspection reports and reconcile reported progress against draw requests.
• Administer and monitor change orders, including verification of borrower, contractor, architect, and HUD approvals as required.
• Monitor construction contingency and other line-item balances to identify potential budget shortfalls and escalate as appropriate.
• Reconcile loan balances, draw histories, and budget line items on an ongoing basis.
• Communicate professionally and proactively with borrowers, developers, general contractors, title companies, HUD representatives, and internal team members regarding draw status, documentation requirements, and outstanding items.
• Maintain complete, organized, and audit-ready construction loan files in both electronic and physical formats.
• Prepare periodic reports for management summarizing draw activity, portfolio status, and exceptions.
• Contribute to the continuous improvement of construction loan administration processes, controls, and documentation standards.
• Support cross-functional accounting and investor reporting functions as the role develops.

Benefits

• Medical, prescription drug, dental, and vision coverage
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• Company-paid basic life and accidental death & dismemberment (AD&D) insurance, with voluntary supplemental coverage available
• Voluntary short-term and long-term disability insurance
• 401(k) plan with company match of 50% on the first 6% of eligible compensation deferred, plus a Roth 401(k) option
• Paid Time Off (PTO) and paid holidays
• Wellness program
• Employee Assistance Program (EAP)
• Ongoing training and development, including opportunities for advancement into accounting and investor reporting functions

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level