Construction Cost & Payables Coordinator
About The Position
Kingdom Roofing is looking for a Construction Cost & Payables Coordinator to own the financial process connecting our purchase orders, work orders, subcontractor payments, change orders, back charges, material purchases and returns, credits, invoices, and final payments. This role goes beyond traditional Accounts Payable by managing the entire purchase-to-payment cycle. The coordinator will ensure vendors and subcontractors are paid accurately and on time, projects remain financially healthy, internal teams follow correct processes, and discrepancies are resolved promptly. A key aspect of this role is continuous improvement of the process, including automation and standardization.
Requirements
- Strong judgment and confidence developed through professional experience.
- Detail-oriented.
- Organized.
- Persistent.
- Firm but fair.
- Politically savvy.
- Comfortable holding people accountable.
- Good at resolving disagreements.
- Naturally curious when numbers do not match.
- Comfortable working with vendors and subcontractors.
- Process-oriented.
- Interested in technology and automation.
- Relentless about follow-through.
- Experience with Excel and spreadsheets.
- Experience with accounting or construction-management software.
Nice To Haves
- Construction accounting experience.
- Construction administration experience.
- Accounts payable experience.
- Purchasing or procurement experience.
- Job costing experience.
- Project coordination experience.
- Experience with purchase orders and work orders.
- Experience with vendor/subcontractor invoicing.
- Experience with piece-rate subcontractor payments.
- Experience with change orders.
- Experience with back charges.
- Experience with material returns and supplier credits.
- Experience with workflow automation and process improvement.
Responsibilities
- Manage purchase orders and work orders from issuance through final payment.
- Reconcile subcontractor and piece-rate payments.
- Review and approve vendor invoices.
- Handle change orders and scope adjustments.
- Document, validate, negotiate, and resolve back charges.
- Manage material pickups, additional purchases, returns, and supplier credits.
- Address payment discrepancies and disputed charges.
- Communicate with vendors and subcontractors regarding payments.
- Ensure internal compliance with purchasing and payment procedures.
- Maintain job-cost accuracy.
- Drive continuous process improvement, automation, and standardization.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
