Construction Coordinator

City of Tulare•Tulare, CA

6d•Hybrid

About The Position

The City of Tulare is seeking a skilled Construction Coordinator to lead contract administration, ensure compliance, and drive Capital Improvement Projects (CIP) to successful completion. This role serves as a vital link between contractors, field inspectors, utility companies, and the public, overseeing major capital projects from pre-construction to final closeout. The Construction Coordinator will also mentor and guide field personnel, helping to elevate the quality of the inspection team. Tulare is a full-service Charter City with approximately 400 full-time employees, offering a supportive environment where employees take pride in their work and community, valuing innovation and professional growth.

Requirements

Equivalent to graduation from an accredited four-year college or university with major coursework in construction management, civil engineering, business administration, or related field.
Four (4) years of experience in construction or project management with demonstrated experience in project management of public projects.
Possession of, or ability to obtain, a valid Class C California's driver's license.
Deep knowledge of public works construction practices, standard specifications, and civil engineering principles.
Proven experience in contract administration, cost estimation, blueprint review, and construction scheduling software.
Ability to explain complex technical projects clearly to citizen groups, legislative bodies, and contractors alike.
Familiarity with local, State, and Federal rules, including safety standards, storm water regulations, and building codes.
Knowledge of procedures, practices, methods, materials and equipment required to perform construction projects, to include, but not limited to, facilities, utilities, parking lots, paving, road widening, sidewalks and curbing work.
Knowledge of legal and departmental regulations relating to public works construction and contract requirements.
Knowledge of basic principles of civil engineering relating to public works construction.
Knowledge of code compliance practices.
Knowledge of effective principles and methods utilized in inspecting major construction projects.
Knowledge of modern methods, materials and equipment employed in building construction and heavy construction projects.
Knowledge of civil, hydraulic, mechanical, electrical, structural, geological and sanitary engineering as they relate to construction/project management.
Comprehensive knowledge of mathematics including algebra, geometry and statistics.
Knowledge of laws, ordinances and standards relative to the construction and inspection or repair of buildings, other structures, and civil works.
Knowledge of principles and practices of contract administration as related to engineering, design, and construction; principles and practices of effective management, supervision and training.
Knowledge of construction project management procedures and techniques.
Knowledge of construction material and supply specifications and standards.
Knowledge of public relations and customer service practices and procedures.
Knowledge of computer applications related to the work, including word processing, database, and spreadsheet applications (i.e. Word, Excel, PowerPoint), including software relating to construction scheduling and management.
Knowledge of City policies and procedures.
General knowledge of fire codes.
Knowledge of pertinent local, State and Federal rules, regulations and laws including storm water regulations, and mitigation requirements for hazardous materials including asbestos and the handling of potentially dangerous materials.
Knowledge of current methods of evaluating the need for building renovations or alterations.
Knowledge of planning, scheduling and estimating construction costs.
Knowledge of principles and practices of work safety.
Knowledge of civil, structural, electrical, traffic, geotechnical and mechanical engineering principles and practices as they relate to construction management services.
Knowledge of contract administration principles and practices.
Knowledge of principles and practices used in the planning, design, inspection and construction of city facilities and infrastructure.
Knowledge of standard specifications for public works construction.
Ability to inspect, review, evaluate, modify, or change construction and building plans and specifications.
Ability to analyze technical reports for compliance with material specifications.
Ability to interpret and enforce applicable Federal, State and City construction codes and ordinances.
Ability to mediate differences among contractors, developers, and inspectors.
Ability to effectively oversee, supervise, delegate and provide guidance to other staff as assigned.
Ability to resolve customer complaints and concerns.
Ability to coordinate, schedule, assign, and monitor work performed by contractors.
Ability to conduct detailed technical inspections of ongoing and completed construction work.
Ability to read and interpret blueprints, plans, specifications, and contracts.
Ability to track, monitor and record ongoing construction work projects.
Ability to estimate and monitor costs of construction work projects.
Ability to communicate professionally with contractors, engineers, architects, outside agencies, other City departments, residents and business owners.
Ability to organize, implement and direct the operations and activities of a building project; identify problems with plans and specifications that may result in problems constructing projects.
Ability to assist in establishing and monitoring the construction budget, prepare and administer program budgets.
Ability to communicate clearly and concisely both orally and in writing; prepare clear, concise and competent reports, correspondence and other written materials and make clear oral presentations.
Ability to establish and maintain effective working relationships with those contacted in the course of work.
Ability to interpret ambiguities between the plans and specifications that may arise while in the field.
Ability to analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Ability to prepare and verify estimates of construction costs.
Ability to manage construction schedules.
Ability to determine the status of construction work and verify adherence to contractual obligations.
Ability to exercise sound administrative judgment and initiative in the development of new methods and procedures and in the solution of difficult problems.
Ability to direct inspections and maintain archive compliance with contracts, construction plans, materials, and specifications.
Ability to contact owners, contractors, and the general public, and effectively establish and maintain good working relationships.
Ability to work effectively in a fast paced environment, be decisive and work under pressure particularly when faced with unexpected occurrences and delays.

Nice To Haves

A California General Contractor's License is desirable.
Certification by the Project Management Institute is helpful (but not required) to demonstrate possession of the range of knowledge of project management techniques and methods being sought.

Responsibilities

Manage contract work for the construction and renovation of City buildings, parks, roads, and utilities, ensuring projects stay on schedule, within budget, and clear of construction claims.
Oversee RFIs, change orders, product submittmits, and progress payments.
Contribute expertise to CIP budget recommendations.
Mediate construction standard differences between inspectors and contractors, negotiate disputes, and resolve citizen or developer complaints with transparency and professionalism.
Act as the primary point of contact for utility companies, outside agencies, and city departments to keep all stakeholders aligned and informed.
Coordinate pre-construction, construction progress, and final closeout meetings.
Provide support to technical staff and contractors related to code and ordinance enforcement and construction projects.
Provide narrative and written technical reports related to preliminary construction site inspections, quality control, and the review and authorization of franchise utility permits.
Respond to and resolve contractor, developer and citizen complaints, concerns and questions related to capital improvement construction projects.
Mediate construction standard differences between Inspectors, Contractors and Developers as needed.
Maintain, develop and protect assigned City resources and facilities.
Coordinate, schedule, assign, monitor work of contractors in the performance of various construction projects to include, but not limited to, facilities, utilities, parking lots, paving, road widenings, sidewalks and curbing work.
Review blueprints, plans, specifications, and contracts.
Estimate costs and identify problem areas.
Review, prepare and recommend approval of progress payments to contractors.
Monitor ongoing and completed construction work to ensure compliance with approved plans and specifications, City ordinances and department regulations.
Communicate with residents and business owners to provide advance notice of scheduled construction work, and respond to questions and concerns.
Manage and supervise contract work involved with the construction and renovation of City buildings, facilities and parks.
Manage and administer capital project contracts; ensure projects are completed on schedule and within budget, while avoiding construction claims.
Manage and prioritize workload to ensure completion within established time schedule.
Oversee and track all request for information (RFIs), change orders, product submittmittals, and all correspondence related to each project.
Attend and coordinate weekly meetings with project team to verify the project schedules and review change orders.
Coordinate work with contractors, utility companies and City departments.
Participate in the preparation of the Capital Improvement Project budget.
Prepare cost estimates for budget recommendations.
Monitor and control expenditures.
Answer questions and provide information to the public.
Investigate complaints and recommend corrective action as necessary to resolve complaints.
Assist in preparation of bid specifications and contracts.
Negotiate and resolve construction disputes; assist and participate in construction claim defenses.
Assist in the selection and negotiation for consultant services.
Assist in evaluation and negotiation of capital project change orders and draft change orders.
Coordinate with City departments to ensure that all plans and specifications are in compliance with all Federal, State and local regulations and guidelines.
Coordinate with outside utility companies to ensure all plans and specifications are in compliance with their requirements.
Determine methods and procedures and provide appropriate recommendations for completion of more difficult phases of the work.
Direct the execution of all necessary permits and licenses.
Meet with citizen groups, the legislative body, and with the general public to explain projects and programs.
Perform other related tasks as required.