Construction Coordinator
About The Position
Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment. Our offering of comprehensive mechanical services includes hot side cooking equipment, stand-alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC. Smart Care is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected class status. All qualified individuals are encouraged to apply. If you need a reasonable accommodation with respect to Smart Care’s application or hiring process due to a disability, please contact the Human Resources department at [email protected].
Requirements
- High School Diploma or equivalent required.
- 2+ years of construction coordination, project coordination, dispatching, administrative support, or related experience required.
- Proficient with Google and Microsoft Office Suite products (Excel, PowerPoint, Word, Outlook, Teams).
Nice To Haves
- Associate’s degree in Business Administration, Construction Management, Project Management or related field preferred.
- Experience supporting commercial construction, refrigeration, HVAC, foodservice equipment, or facilities-related projects preferred.
- Experience with project management software preferred.
- Experience with ERP systems preferred.
- Experience with Workday preferred.
- Knowledge of permitting processes, construction documentation, and contractor compliance requirements preferred.
- OSHA 10 or OSHA 30-hour training preferred.
- Excellent organizational, communication and coordination skills.
- Ability to interface with cross-functional teams and all levels of personnel/management.
- Strong problem solving and analytical skills.
- Able to work independently while managing multiple projects and priorities.
- Solid organization and time management skills.
- Effective verbal and written communication skills.
- Ability to think and act strategically and proactively.
- Resourcefulness, flexibility, and resiliency to operate in a dynamic work environment.
- Strong customer service orientation.
- Ability to interpret project schedules, drawings, and construction-related documentation.
Responsibilities
- Coordinate construction and installation projects from initiation through completion.
- Schedule, dispatch, and track project activities, subcontractors, technicians, equipment deliveries, and material shipments.
- Serve as a liaison between customers, vendors, contractors, project managers, and field teams.
- Monitor project timelines and proactively communicate schedule changes, delays, and project updates.
- Maintain project documentation including permits, contracts, work orders, change orders, drawings, and project files.
- Assist with obtaining permits, inspections, and regulatory approvals as required.
- Track project costs, invoices, purchase orders, and budget-related documentation.
- Support project managers by preparing reports, schedules, project status updates, and customer communications.
- Coordinate procurement activities and ensure timely delivery of materials and equipment to project sites.
- Review project documentation for completeness and accuracy.
- Assist with contractor onboarding, compliance documentation, and insurance certificate collection.
- Monitor project milestones and ensure all required deliverables are completed.
- Coordinate project closeout activities including documentation, customer acceptance, and final billing support.
- Maintain accurate records within company systems and project management platforms.
- Support continuous improvement initiatives related to construction coordination and project execution.
- Ensure compliance with company policies, customer requirements, and safety standards.
- Participate in and lead training for career development, safety and maintaining required certifications.
- Conduct and support client engagement activities to strengthen our relationships with our clients and increase our understanding of their needs.
- Perform any other duties assigned by manager(s).
- Perform all duties with integrity, safety and a professional mentality.
- Promote a positive and inclusive work/team environment.
- Communicate all program deficiencies and improvements.
- Report all non-conforming work.
- Ensure effective communication.
- Demonstrate discretion, confidentiality and good judgement when dealing with sensitive company, personnel and client information.
- Foster collaboration and communication.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
