Construction Compliance Administrator / Coordinator

Posillico Civil, Inc.•Austin, TX

33d•Onsite

About The Position

The Construction Compliance Administrator / Coordinator supports public-sector construction projects throughout the State of Texas by administering, tracking, and documenting required compliance activities. This position is responsible for completing the day-to-day compliance work across multiple owner agencies while operating under the guidance and oversight of senior compliance and project leadership. This role requires strong attention to detail, proficiency with compliance tracking systems and Excel, and the ability to coordinate effectively with internal teams, subcontractors, and vendors. All compliance submissions, regulatory interpretations, and communications with owner agencies are reviewed and approved by leadership prior to external presentation.

Requirements

Experience supporting construction compliance or construction administration on Texas public-sector projects
Familiarity with prompt pay tracking, certified payroll documentation, and MWDBE/HUB reporting
Experience using LCPtracker, DMS/B2G Now, or similar compliance platforms
Strong proficiency in Microsoft Excel
High attention to detail and strong organizational skills
Clear written and verbal communication skills
Ability to work in a structured, process-driven environment with leadership oversight

Nice To Haves

Experience supporting multiple public owner agencies
Prior experience assisting with audits or agency compliance reviews
Familiarity with TxDOT or municipal compliance programs

Responsibilities

Administer and track prompt pay compliance activities in accordance with Texas statutes and owner-specific requirements
Monitor invoice approval timelines and follow up with internal teams to support timely approvals and payments
Enter, track, and maintain subcontractor and vendor payment data in DMS/B2G Now, LCPtracker, and other owner-required platforms
Prepare prompt pay certification forms and supporting documentation for leadership review prior to submission
Collect, organize, and review certified payroll submissions from subcontractors and vendors for completeness and accuracy
Track prevailing wage classifications and regional wage rate requirements and escalate discrepancies for leadership review
Assist with preparation of wage rate request forms for new or missing labor classifications, subject to approval before submission
Maintain logs confirming subcontractor payment information tied to certified payroll hours
Track and log ROCIP labor hours based on certified payroll submissions
Assist with ROCIP compliance reporting and documentation using Marsh/MWRAP, under supervision
Support the setup and ongoing tracking of TxDOT On-the-Job Training (OJT) programs
Maintain trainee logs, hours, and required documentation for leadership review
Track MWDBE/HUB participation, commitments, and payments
Maintain required tracking logs and prepare reports for leadership review
Identify potential participation gaps and escalate to leadership
Maintain labor and wage rate data, including pay class tracking and basic analysis (averages, medians, modes)
Prepare compliance logs, reports, and backup documentation for internal review, audits, and owner submissions
Maintain organized, accurate, and audit-ready compliance files across assigned projects
Coordinate internally with project teams to collect required compliance information
Communicate routine compliance requests and follow-ups with subcontractors and vendors
Escalate unclear requirements, inconsistencies, or potential compliance risks to leadership
Follow established compliance procedures and support continuous process improvement