Construction Billing & Payroll Specialist

DDP Group Inc•Thornbury Township, PA

About The Position

The Construction Billing & Payroll Specialist is responsible for managing all aspects of the billing and payroll processes for both project-based and service operations. This role ensures accurate, timely billing in accordance with contract terms, along with weekly payroll processing, compliance tracking, and financial reporting.

Requirements

3+ years of billing, payroll, AP/AR, or construction accounting experience.
Strong understanding of construction billing practices, job costing, and financial documentation.
High level of accuracy, attention to detail, and ability to meet tight deadlines.
Proficiency with Microsoft Office Suite (Excel, Outlook, Word).

Nice To Haves

Experience with ADP and Sage Intacct preferred.
Knowledge of prevailing wage/certified payroll, and multi‑state payroll preferred.

Responsibilities

Prepare and submit project billings, including AIA forms (G702/G703), lien waivers, affidavits, and compliance documents.
Submit invoices through third‑party billing platforms as required.
Review and verify accuracy of billing data, job cost details, contract terms, and supporting documents.
Maintain customer billing accounts and ensure accurate contract setup in systems such as Sage Intacct.
Track project progress billing, retainage, and payment schedules.
Resolve billing discrepancies with project managers, clients, and accounting teams.
Maintain digital billing records and third‑party payment portals.
Process weekly payroll for field and office staff, including multi-state and multi-union scenarios (if applicable).
Validate timesheets, earnings, deductions, reimbursements, direct deposits, PTO, and garnishments.
Post weekly payroll journal entries and assist with month‑end close and payroll reporting.
Maintain payroll tax compliance, withholding rates, and respond to tax agency notices.
Assist with quarterly and year‑end payroll filings including 941s, W‑2s, and certified payroll reporting.
Support employees with payroll-related inquiries.