Payroll & Billing Specialist

MarSell Wellness Center•Ontario, CA

4d•$70,304 - $75,000

About The Position

The Payroll & Billing Specialist plays a critical role in supporting the financial health and operational efficiency of our nonprofit organization. This position is responsible for accurate and timely payroll processing for staff and managing billing for grants, programs, and services. The ideal candidate will have a strong understanding of nonprofit financial practices, compliance requirements, and a commitment to our mission.

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
2+ years of payroll and billing experience (non-profit experience strongly preferred).
Familiarity with payroll systems and nonprofit accounting software (e.g., ADP, Sage Intacct).
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Proficient in Microsoft Excel and other Office applications.
Ability to handle confidential information with integrity

Nice To Haves

Knowledge of nonprofit grant billing and compliance requirements.
Experience with restricted and unrestricted fund accounting.
Strong communication and problem-solving skills.

Responsibilities

Process payroll for all employees, ensuring compliance with federal, state, and local regulations.
Maintain payroll records and resolve discrepancies promptly.
Manage employee deductions, benefits contributions, and tax withholdings.
Prepare and submit invoices for grants, contracts, and program services in accordance with funding agreements.
Ensure billing accuracy and timely submission to funders and partners.
Reconcile billing data with accounting records and resolve discrepancies.
Assist with grant reporting and documentation for audits.
Stay current on payroll laws, nonprofit accounting standards, and grant compliance requirements.
Prepare monthly, quarterly, and annual financial reports for management and funders.
Support audits and provide documentation as needed.
Collaborate with HR on employee onboarding and payroll setup.
Work closely with Finance and Program teams to ensure accurate cost allocations and billing.