Kalamazoo, MI- Construction Assistant Project Manager

Owen Ames Kimball•Kalamazoo, MI

About The Position

The Assistant Project Manager supports the planning and execution of construction projects by coordinating with Project Managers, Superintendents, design teams, and subcontractors to meet documentation, schedule, budget, and quality requirements. The role assists with preconstruction tasks, subcontracting, procurement, scheduling, cost control, change management, and closeout, while maintaining clear communication with clients and partners and reinforcing safety, quality, and efficiency throughout the project lifecycle.

Requirements

A bachelor’s degree in Construction Management, Engineering, Architecture, or a related field is preferred.
Three to six years of experience with a general contractor supporting commercial construction projects.
Demonstrated understanding of construction means and methods, contract administration, building codes, schedule coordination, and documentation management.
Communication: Communicates clearly and confidently with clients, partners, and internal teams, translating technical details into understandable information for decision-making.
Operations Acumen: Strong understanding of construction management operations, project delivery, and field practices with the ability to align them to business objectives.
Collaboration & Relationship Building: Builds strong, respectful relationships across functions and with external partners; promotes teamwork and shared success.
Client Focus: Skilled in cultivating client relationships that enhance satisfaction, trust, and repeat business.
Decision-Making & Judgment: Balances data, experience, and practical insight to make timely, well-reasoned decisions that advance project and organizational goals.
Analytical and Numerical Proficiency: Demonstrated strength dissecting complex project plans and extracting necessary details to forecast expenses accurately. Strong analytical ability and aptitude for mathematics and statistics.
Financial Acumen: Ability to interpret financial data, manage budgets, and drive operational profitability.
Risk & Safety Management: Strong grasp of risk mitigation practices and safety leadership in construction environments.
Accountability: A strong sense of responsibility and ownership for decisions, actions, and outcomes, ensuring commitments are met with integrity and excellence.
Technology: Proficiency in all Microsoft Office programs. Effectively uses construction management software, scheduling platforms, and digital tools to plan, track, and communicate project information.

Responsibilities

Support the planning, coordination, and execution of construction projects to ensure schedule, cost, and quality outcomes are achieved.
Assist with developing GMPs and bid proposals, preparing trade packages, and coordinating subcontract agreements.
Maintain and update all project logs, including RFIs, submittals, safety, quality, and cost documentation, ensuring accuracy and timely distribution.
Coordinate procurement of materials and equipment in alignment with the project schedule and maintain communication with subcontractors and suppliers to support timely delivery.
Support daily coordination between field and office teams by communicating schedule updates, material needs, and design clarifications with the Superintendent.
Review drawings, specifications, and addenda to identify inconsistencies or issues requiring clarification.
Document meeting discussions, distribute action items, and follow up to ensure commitments are met
Contribute to schedule updates by tracking progress and key milestones.
Manage and revise as-built documents to incorporate changes stemming from RFIs, directives, and field conditions.
Assist with project closeout activities, including gathering warranties, verifying documentation, coordinating punch-list completion, and preparing turnover materials.
Collaborate with Project Coordinators, Project Managers, Superintendents, preconstruction staff, subcontractors, consultants, and owners to maintain alignment on project expectations and responsibilities.
Participate in Owner-Architect-Contractor meetings, document decisions and agreements, and distribute information to all relevant parties.
Maintain ongoing communication between field and office teams to ensure consistent understanding of schedules, priorities, design changes, and client requirements.
Contribute to schedule updates in collaboration with the project manager and superintendent.
Assist with cost projections and attend job cost meetings with the project team and leadership.
Review and processing of subcontractor and owner pay applications by verifying progress quantities, tracking completion, and confirming compliance with contract requirements.
Price and track subcontract change orders and owner change orders, perform budget adjustments, and update cost tracking tools to maintain financial accuracy throughout the project.
Support quality control efforts by helping monitor workmanship, documenting deficiencies, and assisting in resolving issues with subcontractors.
Maintain clear, professional communication with clients and design partners to promote trust and ensure expectations are understood and met.
Participate in site walks and reviews to observe progress and identify areas for corrective action.
Uphold a client-service mindset that reflects O-A-K’s commitment to partnership and excellence.
Support job site safety by maintaining required documentation, ensuring subcontractor compliance with O-A-K safety expectations, and assisting in tracking safety observations and corrective actions.
Identify potential risks related to documentation, procurement, sequencing, or coordination and elevate concerns as needed to prevent schedule or quality impacts.
Help implement mitigation measures and maintain accurate safety and risk logs throughout the project.