Construction & Architecture Project Assistant - Dallas Regional Office

Dominium • Dallas, TX

1d • Onsite

About The Position

The Construction & Architectural Project Assistant will be responsible for providing administrative support concerning construction and architecture project management to the VP of Construction, VP of Architecture, Construction Project Managers, and the Architecture team as needed. Additionally, this position will also assist the Development & Acquisitions Department with construction and architect related information on projects.

Requirements

• Previous administrative experience in a construction or architecture related field is required.
• Prior experience in Procore required.
• Ability to communicate clearly and effectively with others both orally and written in English.
• Proficient in MS Office (Word, Excel, Outlook, and Powerpoint).
• Exceptional time management, organizational, and communication skills required.
• Must be able to maintain confidentiality, think independently and work with minimal supervision.

Nice To Haves

• Prior experience in Deltek is a plus.
• Yardi experience preferred.
• Higher education preferred.

Responsibilities

• Assemble and distribute subcontracts for subcontractors and other vendors as needed
• Maintain organized project files and documentation within Procore and SharePoint including contracts, subcontracts, change orders, pay applications and closeout materials.
• Maintain project information within Procore including project staffing, updating dates, and updating project status
• Review DocuSign contracts confirming accurate information prior to full circulation of signatures
• Coordinate Amazon Hub Locker orders as needed
• Coordinate Common Area Laundry Equipment orders as needed
• Coordinate the project permanent signage process with the preferred signage vendor and Dominium Marketing team
• Manage architecture timesheets and project planning in Deltek
• Review expense report submissions to confirm accurate coding
• Back up support to admin for uploads of project drawings, specifications and other documents as necessary to Procore
• Back up support to admin of processing of change order requests, change orders, GC pay applications, and substantial completions through Procore
• Back up support to admin for booking travel and expense report coding
• Provide general administrative support to the department
• Other duties as assigned

Benefits

• competitive salary
• incentive bonus program
• training and development programs
• career growth
• community volunteer and outreach programs
• Basic Life and AD&D
• Employee, Spouse and Child Supplemental Life and AD&D
• Short and Long-Term Disability insurance
• Medical coverage
• Dental coverage
• Vision coverage
• optional Health Savings Accounts
• Medical Flexible Spending Accounts
• Dependent Care Flexible Spending Accounts
• Voluntary Benefits (Accident, Critical Illness, Whole Life)
• Employee Assistance Program
• 401(K) plan
• Health and Financial Wellness Programs
• Paid Time Off
• Paid Holidays
• Floating Holidays
• Paid Parental Leave
• Education Reimbursement
• Employee Recognition
• Dominium Employee Emergency Fund

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree