Construction Administrator (Remote/Hybrid)

Climate Pros, LLC•Glendale Heights, IL

4d•Hybrid

About The Position

This position is a key resource for assisting the Construction Coordination team with administrative tasks in connection with project documentation, data entry, and order maintenance for the construction division. This position will handle various clerical tasks involving form input and document file maintenance.

Requirements

Very strong attention to detail
Must be able to work in a fast paced department and be able to prioritize requests.
Mature judgment and strong organizational skills
Use of analytical abilities to problem solve and anticipate departmental requirements
High School Diploma/ GED
At least one year of office experience
Computer knowledge preferred to include: MS Office- Word, Excel and Outlook

Responsibilities

Monitor Rental Inbox for new requests
Daily Rental Purchase Order issuance
Rental Invoice Requests
Data entry to itemize all rental invoices for the construction division
Upkeep and distribution of rental tracker
Timely monitoring and closeout of all open rental purchase orders
Confirming rental call offs
Source additional rental companies as needed
Monitor widget for service calls sent to construction
Email Project Manager to advise if service calls for active contracts are construction or service responsibility.
Timely monitoring and resolution of all dispatches in widget
Fund Wisley cards daily, add to job costs
Maintain a spreadsheet of all funding
Audit funding weekly
Contact the jurisdiction via portal, email or phone call.
Permit Tracking
Schedule inspection.
Loading current trade licenses into portals.
Filing permit documentation.
Payment processing
Backup to Subcontractor Documentation including: W9s and current COIs on file for all subcontractors
Issuing/Tracking AIA Master Subcontract Agreements
Processing/issuing project specific AIA Work Orders and Change Orders
Back up to Requesting and Maintaining waiver requests and check releases
Perform other related duties as required and assigned