Construction Administrator

Carolina Mechanical Group • Raleigh, NC

15d

About The Position

With deep roots in the Raleigh-Durham area, our team has proudly served the community for decades. As a trusted partner in the residential home building industry, we are known for our unwavering commitment to craftsmanship, reliability, and enduring partnerships. Specializing in single-family HVAC and electrical installations, we’ve built a strong reputation for delivering consistent quality and developing long-term relationships with clients, builders, and general contractors alike. We are actively seeking qualified candidates for the Construction Administrator position to join our award-winning team. Great Reasons to Join: 10x Employee Voted Top Workplace Highly Competitive Wage Excellent Benefits Package (Health/HSA/Vision/Dental/Life/STD/LTD/Accident and Critical Illness) $15k Company Paid Life Insurance 401(k) Employee Stock Ownership Plan (We are 100% employee owned) Training and Support Paid Time Off and Paid Holidays Advancement Opportunities Paid Apprenticeship and Educational Reimbursement Standard Work Schedule : Monday - Friday 7:00am - 4:00pm. MUST be willing to be flexible as jobs may change. Position Summary: A Construction Administrator is responsible for processing permits and billing, project document filing, overseeing prevailing wage information, arranging project schedules, and keeping manpower board current.

Requirements

• High School Diploma or GED.
• Proficient computer skills in Microsoft Office (Outlook, Excel, etc.).
• Excellent Data Entry Skills.
• Must be able to sit at a desk and/or computer for prolonged periods of time.
• Must be able to occasionally lift and/or move up to 25 lbs.
• Must be able to pass a pre-employment drug screen and background check.

Responsibilities

• Create invoices and billings using standard processes.
• Pull all necessary permits for each job site and call in each required inspection.
• Verifies weekly hours of hourly personnel for payroll assistance.
• Contact customers about late invoices, research issues on late payments and work with project managers on any outstanding issues.
• Supports the office with day-to-day business needs.
• Oversee all tax-exempt certificates (service).
• Ability to pull POs from builder's web portals and add into our system.
• Ability to bill inside builder’s web portals.
• Creates and maintains construction job client files.
• Perform daily data entry.
• Additional duties as assigned.

Benefits

• Medical, Dental, Vision, Life/AD&D
• additional voluntary benefits such as STD, LTD, Critical Illness, Accident Insurance
• paid vacation, and holidays
• 401(k) and company paid Life Insurance
• we are 100% Employee Owned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED