Construction Administrator

CGP Maintenance & Construction Services Inc•Phoenix, AZ

40d

About The Position

Construction Administrator We are seeking a detail-oriented and highly organized Construction Administrator to join our Maintenance & Construction division. This vital role supports the successful execution of construction projects by managing documentation, communication, and logistical coordination from project initiation through completion. The ideal candidate will play a key role in ensuring projects are completed on time, within budget, and in compliance with all contractual and regulatory requirements.

Requirements

Associate degree or equivalent experience in construction management, project administration, business, or related field.
Experience in construction, facilities, architecture, engineering, or project coordination preferred.
Knowledge of contract administration and basic construction processes.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Experience with project management software or construction platforms a plus.
Basic accounting knowledge and experience supporting billing processes.
Strong organizational and documentation skills.
Ability to follow verbal and written instructions accurately.
Ability to work under deadlines and manage multiple priorities.
Excellent written and verbal communication skills.
Detail-oriented with strong analytical and problem-solving skills.
Ability to reconcile and verify numerical information with precision.
Professional email and phone etiquette.
Strong teamwork and interpersonal skills.
Accountability and reliability.
Flexible and adaptable to evolving priorities.
Ability to obtain information through verbal, written, and personal contact with stakeholders.

Nice To Haves

Experience in construction, facilities, architecture, engineering, or project coordination preferred.
Experience with project management software or construction platforms a plus.

Responsibilities

Handle all project documentation, including contracts, submittmits, RFIs, change orders, permits, and project close-out packages.
Maintain organized electronic filing systems for all project-related documents.
Ensure all documentation is complete, accurate, and filed according to company and client protocols.
Prepare, manage, and track subcontractor agreements and compliance documentation.
Assist in reviewing contract terms for adherence to requirements and timelines.
Monitor subcontractor pay applications and assist with required supporting documentation.
Coordinate project meetings, including internal and external stakeholders.
Assist in monitoring the project schedule and tracking deliverables to ensure timely completion.
Communicate any schedule changes to relevant team members and update internal systems.
Serve as the central point of coordination between project managers, architects, engineers, clients, subcontractors, and internal teams.
Provide consistent communication on project progress, outstanding documentation, and upcoming requirements.
Assist Project Managers with preparation of reports, updates, and meeting minutes.
Monitor project budgets and assist with cost tracking and reporting.
Support the invoicing process by gathering required documentation, verifying billables, and preparing draft invoices for approval.
Track change orders and ensure financial impacts are reflected in project budgets.
Prepare and submit permit applications as required by the project.
Ensure compliance with safety, regulatory, and contractual requirements.
Participate in company training programs and maintain current knowledge of administrative and industry practices.
Assist other departments and employees as needed.