Construction Administration Coordinator

Hoefer Welker•Kansas City, KS

About The Position

Hoefer Welker is looking to fill the role for Construction Administration Coordinator. The ideal candidate for this role shall have thorough understanding of construction process and all of the associated documents and have the ability to process and track all project information throughout the Construction Administration process while being highly organized with excellent communication skills.

Requirements

A minimum of a high school diploma
Must be able to maintain detailed and organized files.
Self-motivated and self-starter with a strong work ethic, personally driven to consistently meet project and performance goals and deadlines
Ability to work independently as well as with various disciplines, and committed to being an effective, contributing team player
Embrace new technologies and constantly strive for greater efficiencies through process or technology improvements
Strong interpersonal skills with the ability to engage with different personality types
Works well under pressure with multiple tasks and deadlines
Must demonstrate a high level of accuracy and stable and dependable work performance
Responds in a timely manner to vendors, consultants, and staff with good written and verbal skills
Ability to multi-task and meet deadlines while handling the “on-demand” nature of the role

Nice To Haves

some college coursework preferred
Experience in the Construction Process highly desirable
Proficiency in TonicDM preferred but not required.
Microsoft Office, Deltek Vantagepoint, and Smartsheet knowledge preferred.
Experience with Bluebeam and Software Interaction Procore, AUTODESK Forma and contractor-specific portals.

Responsibilities

Assist Construction Administration Manager (CAM) in tracking and managing project information
Manage submittal packages and RFIs
Organize and maintain project samples
Large document distribution
Assist with creating Field Reports, Punch List reports, and other project documentation
Oversee and manage company archiving of electronic/paper project documents and samples
Subject matter expert for TonicDM and be responsible for company- wide TonicDM training, technology and PPE distribution.
Train new employees in TonicDM
Assist with Administrative team back up duties including, but not limited to: Provide regular backup support for front desk coverage (answer incoming phone calls, greet visitors, etc.)
Provide backup support for general office management needs including supplies, conference room organization/clean up, etc.