Construction Accountant

Dabri, Inc•San Francisco, CA

2d•Onsite

About The Position

Dabri is seeking an experienced Construction Accountant (Billing & Invoice Verification Specialist) to support Airport facility contracts and as-needed Contract Service Orders (CSOs). The position focuses on detailed verification of contractor and vendor invoices for facilities and construction-related contracts and CSOs, including review of contract terms, work performed, labor rates, timesheets, quantities, and supporting documentation. The role also supports contract records, CSO administration, claims tracking, and contract closeout. The position requires working on-site at SFO Airport in San Francisco, California, Monday through Friday, 8:00 AM to 5:00 PM. Valid US work authorization is required; visa sponsorship is not available. Local candidates are preferred.

Requirements

3–8+ years of experience in contract administration, construction administration, facilities management, invoice verification, project controls, procurement, or a related field.
Demonstrated experience performing detailed contractor invoice review and verification.
Experience reviewing invoices against contracts, CSOs, work authorizations, and supporting documentation.
Experience verifying labor rates, labor classifications, timesheets, quantities, and reimbursable costs.
Ability to identify discrepancies and clearly communicate issues to Project Managers and contractors.
Experience tracking invoice status, outstanding items, and invoice backlog.
Strong Excel and Microsoft Office skills.
Experience with contract management, financial, procurement, or document management systems.
Strong attention to detail and ability to work with large volumes of contract and invoice documentation.
Strong organizational, analytical, communication, and follow-up skills.
Ability to work independently while coordinating effectively with Project Managers, contractors, and client staff.
Must be able to work on-site at SFO Airport in San Francisco, California, Monday through Friday, 8:00 AM to 5:00 PM.
Valid US work authorization required; no visa sponsorship is available.
Bachelor's degree in Accounting, Finance, Construction Management, Civil, Mechanical or Electrical Engineering, or a related field preferred.

Nice To Haves

Experience with public agencies, airports, municipalities, construction contractors, or government contracts.
Local candidates preferred.
Bachelor's degree in Accounting, Finance, Construction Management, Civil, Mechanical or Electrical Engineering, or a related field preferred.

Responsibilities

Perform detailed, line-by-line review and verification of contractor invoices against the applicable contract and CSO.
Verify contract or CSO numbers, performance periods, scopes of work, work performed, quantities, and billing requirements.
Verify labor classifications and contract-approved labor rates; review timesheets and labor backup to confirm billed hours.
Review materials, equipment, subcontractor, and other reimbursable costs against contract and CSO requirements.
Verify invoice backup documentation is complete, accurate, and consistent with amounts billed.
Review previous invoices and payments to identify duplicate, cumulative, or previously billed amounts.
Maintain invoice logs, status, pending items, rejected invoices, and invoice backlog.
Identify discrepancies, unsupported costs, missing documentation, incorrect rates, billing-period issues, and other exceptions.
Discuss invoice discrepancies with Project Managers, Airport staff, contractors, and other appropriate parties, and track issues through resolution.
Coordinate invoice revisions and resubmissions when required.
Confirm invoices meet Airport payment-processing procedures before processing for payment.
Maintain invoice verification records and documentation supporting invoice approvals.
Create, update, and maintain contract records in Airport, City, and State systems.
Set up contract templates and perform contract-related data entry.
Create, issue, analyze, award, and modify CSOs for as-needed contracts.
Review contract and CSO requirements to ensure invoices and billings are consistent with authorized work.
Track contract expenditures, invoice activity, and outstanding contract items.
Track claims, disputed invoices, and other outstanding contract issues through resolution.
Collect and organize supporting documentation and coordinate with Project Managers and contractors to obtain missing information and resolve discrepancies.
Maintain records of discussions, decisions, supporting documentation, and resolution status.
Support contract and CSO closeout activities.
Verify receipt of required deliverables, warranties, and other contractual requirements.
Review documentation related to substantial completion, punch-list items, and final completion.
Verify final invoices and outstanding payments are resolved before closeout.
Maintain closeout records and lessons-learned documentation.