Conservation Project Manager
About The Position
The Conservation Project Manager supports the coordination, administration, and successful execution of Safari Club International Foundation (SCIF) conservation projects. Reporting to the Director of Conservation, the role works collaboratively with Conservation Program Managers, technical staff, field partners, and internal departments to maintain project schedules, budgets, deliverables, documentation, and reporting requirements. The position organizes project activities, tracks progress, maintains accurate records, and identifies potential delays or issues requiring management attention. Success requires strong organizational skills, attention to detail, effective communication, and consistent follow-through. All employees are expected to understand and support hunting as an essential part of biologically sound and ethically responsible international wildlife management. The role is salaried and full-time, based in San Antonio, Texas, or Washington, DC. Domestic or international travel may be required.
Requirements
- Bachelor's degree in business administration, project management, conservation, natural resources, nonprofit management, or a related field; equivalent relevant experience may be considered.
- Minimum of 3 years of experience in project coordination, project administration, or related work involving multiple concurrent projects.
- Demonstrated experience maintaining project schedules, tracking budgets, coordinating deliverables, and preparing project reports.
- Strong organizational, time management, and problem-solving skills; excellent attention to detail and ability to manage competing priorities.
- Strong written and verbal communication skills, including ability to coordinate effectively with internal departments, technical professionals, and external partners.
- Proficiency in Microsoft 365 and experience with project management or collaborative work management systems.
- Ability to work independently within established guidelines, exercise sound judgment, and support SCIF's conservation mission.
- Ability to travel domestically or internationally as required.
- Valid driver's license and ability to be insurable on SCI policy.
- Commitment to understanding and supporting hunting as an essential part of biologically sound and ethically responsible international wildlife management.
Nice To Haves
- Experience supporting conservation, wildlife, natural resource, environmental research, or nonprofit projects.
- Experience coordinating grant-funded projects, including tracking reporting deadlines, budgets, and supporting documentation.
- Familiarity with project management platforms such as Microsoft Project, Planner, Smartsheet, Asana, or comparable systems.
- Certified Associate in Project Management (CAPM) or comparable project management training.
- Experience coordinating activities involving government agencies, research institutions, nonprofit organizations, or external project partners.
- Hunters preferred.
Responsibilities
- Develop, maintain, and update project schedules, workplans, milestones, deliverables, and documentation in coordination with Conservation Program Managers and project leads.
- Track multiple conservation projects to ensure deadlines, reporting requirements, and administrative deliverables are completed on schedule.
- Coordinate project meetings, prepare agendas, document decisions, distribute action items, and follow up on assigned responsibilities.
- Maintain project budgets and expenditure tracking records in coordination with Conservation Program Managers and Finance.
- Monitor project timelines and identify potential delays, budget variances, or outstanding deliverables requiring management attention.
- Prepare regular project status reports, summaries, dashboards, and updates for review by the Director of Conservation.
- Coordinate collection of project information, financial documentation, partner reports, and supporting materials for grant and program reporting.
- Maintain accurate and organized project files, agreements, correspondence, reports, and supporting documentation.
- Communicate with internal departments, external partners, researchers, and other stakeholders regarding project schedules, documentation, and administrative requirements.
- Assist with tracking grant requirements, reporting deadlines, compliance documentation, and project close-out activities.
- Maintain and update project management systems, shared calendars, tracking tools, and departmental records.
- Support coordination with Finance, Development, Communications, and other departments to facilitate project-related activities.
- Identify opportunities to improve project tracking, documentation, and administrative processes.
- Assist Conservation Program Managers with project planning, administrative coordination, and follow-up on outstanding activities.
- Perform other related duties as assigned, including attending meetings, conventions, trade shows, and other events as appropriate.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
