Congress Manager
About The Position
The Congress Manager within the Global Congress Center of Excellence (CoE) supports the planning and operational execution of Tier 1 congresses for Gilead and Kite, reporting to the Senior Manager, Congress Orchestration. This role is responsible for supporting Core Congress Committees, upholding process excellence, and ensuring the timely delivery of congress-related activities. The position does not lead or coordinate Tier 2 congresses. At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference. Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.
Requirements
- Bachelor’s degree and Six years of experience
- OR
- Master’s degree and Four years of experience
Nice To Haves
- Previous exposure to large-scale event or congress management within pharma/biotech
- Experience in supporting global event management initiatives
- Proactive, detail-oriented, collaborative team player
- Strong oral and written communication skills
- Familiarity with project management platforms and standard business applications
Responsibilities
- Provide project management and coordination for assigned Tier 1 congresses, collaborating closely with cross-functional teams
- Support the Congress Orchestrator in implementing congress strategies and processes aligned with therapeutic area objectives
- Maintain event timelines, follow-up on logistics and documentation, and escalate issues as needed
- Coordinate compliance review processes with guidance from the Congress Orchestrator
- Act as an administrative/operational resource for Core Congress Committees and Sub-Teams
- Assist in planning for meetings, exhibit booths, and symposia related to Tier 1 congresses
- Liaise with associations for Tier 1 congress logistics, timelines, and program details
- Support exhibit booth management and onsite logistics under direction from Congress Orchestrator
- Maintain and update asset trackers, event documentation, pre-event and post-event materials
- Assist with budget tracking, financial reconciliation, and purchase order processes
- Contribute to communications such as leadership updates, newsletters, and meeting agendas
- Track operational metrics at the direction of the Congress Orchestrator, utilizing established systems
- Collaborate with Compliance, Legal, and Regulatory teams to ensure activities meet standards
- Work closely with CoE affiliates and Kite teams, ensuring information flow and procedural alignment for Tier 1 congresses only
Benefits
- Discretionary annual bonus
- Discretionary stock-based long-term incentives
- Paid time off
- Company-sponsored medical, dental, vision, and life insurance plans
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
