BOB- Scheduler

City of New York • New York, NY

18d • $86,820 - $117,153

About The Position

The New York City Department of Transportation’s Division of Bridges manages the full life cycle of more than 800 bridges and tunnels and more than 600 retaining walls, supporting public safety and mobility. The Confidential Strategy Planner, described in the posting as a Schedule Coordinator, assists the Chief Scheduler with the Division’s project scheduling and project delivery activities. The position coordinates with project teams and other stakeholders, monitors and reports on project information, supports planning and meetings, and helps coordinate Division-wide initiatives. It also maintains project management and reporting resources and prepares analyses and materials for management review.

Requirements

• A baccalaureate degree from an accredited college or university.
• Three years of satisfactory full-time experience related to the projects and policies to be studied in the particular position.

Nice To Haves

• Experience coordinating complex projects, programs, or operational activities in a governmental, engineering, construction, infrastructure, or similar organizational environment.
• Knowledge of project scheduling, project delivery, program coordination, and performance monitoring principles.
• Experience preparing project status reports, management reports, analyses, presentations, and other materials for management review and decision-making.
• Ability to coordinate meetings, prepare agendas and supporting materials, document action items, and follow up on assignments and deadlines.
• Ability to manage multiple assignments independently, establish priorities, meet deadlines, and coordinate deliverables with limited supervision.
• Initiative, sound judgment, flexibility, and ability to identify issues, determine appropriate follow-up, and escalate matters when necessary.
• Excellent oral and written communication skills and ability to interact effectively with technical and non-technical staff, consultants, contractors, and other stakeholders.
• Strong organizational, analytical, interpersonal, and coordination skills, with attention to detail.
• Experience developing and maintaining administrative procedures, tracking systems, databases, dashboards, or other management tools.
• Experience using project management, financial, procurement, scheduling, database, or document management systems, preferably in a government or public-sector environment.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Project.
• Ability to drive a motor vehicle, if required.

Responsibilities

• Assist the Chief Scheduler in coordinating and administering the Division’s project scheduling and project delivery activities.
• Coordinate with project managers, engineers, design and construction teams, consultants, contractors, City agencies, and other stakeholders to collect, review, and maintain current project information, including schedules, milestones, activities, deliverables, and anticipated completion dates.
• Monitor project schedules, tracking reports, and management systems to identify outstanding items, variances, risks, and other issues requiring follow-up.
• Prepare and maintain project status reports, tracking spreadsheets, dashboards, presentations, and other management materials for Division management.
• Review project information and supporting documentation for completeness, consistency, and compliance with established Division procedures and requirements.
• Assist project teams with developing project timelines, conceptual schedules, duration estimates, and other planning materials during project development and scoping.
• Coordinate and facilitate meetings, including preparing agendas and supporting materials, documenting action items, and following up on outstanding matters.
• Coordinate Division-wide initiatives, special projects, and program activities by developing work plans, tracking assignments and deadlines, and reporting on progress.
• Maintain project management, scheduling, database, and document management systems, and use Microsoft Excel and other software to organize, analyze, and report project, financial, schedule, and performance information.
• Prepare analyses, presentations, recommendations, and other materials concerning project status, delivery risks, anticipated impacts, and other matters requiring management review.
• Assist in developing and improving administrative procedures, tracking tools, reporting processes, and other resources to enhance the efficiency of project delivery operations.
• Coordinate inter-unit and inter-agency activities related to project delivery and scheduling, as directed by the Chief Scheduler.
• Use independent initiative and judgment to manage assignments, coordinate stakeholders, identify issues, and determine appropriate follow-up.
• Perform other related duties and special assignments as required.

Benefits

• Premium-free health insurance plan.
• Additional health, fitness, and financial benefits may be available depending on the position’s associated union or benefit fund.
• Public-sector defined-benefit pension plan.
• College savings plan.
• Pre-tax commuter benefits.
• Tax-deferred savings program.
• Wellness programs.
• Depending on the position, the opportunity to work from home up to two days during the week.
• 35-hour base work week.
• Job security.

What This Job Offers

• Job Type: Full-time