Conferences & Trade Shows Specialist

SHI International Corp.•Austin, TX

22h•$50,000 - $70,000

About The Position

The Conferences and Trade Shows Specialist's role is to plan and support SHI-sponsored conferences. Responsible for the program development and execution of various logistic elements as aligned to SHI's sponsorship.

Requirements

Adaptability: Can demonstrate a willingness to accept feedback and adjust to new tasks or changes in the workplace.
Analytical Thinking: Can understand and interpret basic data or information.
Business Acumen: Can understand and apply basic business concepts and terminology.
Collaboration: Can demonstrate a willingness to contribute to team tasks and responsibilities when assigned.
Communication: Can communicate simple ideas and information clearly.
Creativity: Can think beyond conventional solutions and propose simple creative alternatives.
Customer-Centric Mindset: Can demonstrate an understanding of customer needs and preferences when assigned tasks. Responds to customer inquiries and feedback in a timely and courteous manner.
Data Analysis: Can understand basic data sets and use simple analytical techniques to extract insights.
Digital Acumen: Can demonstrate an understanding of basic digital tools and technologies.
Innovation: Can contribute to brainstorming sessions and propose simple ideas.
Advanced proficiency with Excel and PowerPoint - Basic
Ability to utilize Marketing specific software tools or applications proficiently - Basic
Ability to use data to inform all decisions - Basic
Strong project management and organization skills - Basic
Ability to manage multiple projects in a fast-paced environment - Basic
Ability to prioritize and multi-task and meet deadlines - Basic
Completed Bachelor’s degree in Marketing, Business, or a related field.
Minimum of 2 years of experience in event planning or event management, either in an internal (in-house) or external (field) capacity.

Responsibilities

Manage logistics of conferences and trade shows as assigned, including project management, financial management, and event reporting with guidance from the Manager of Conferences and Trade Shows
Collaborate with key stakeholders to ensure successful event execution; build effective relationships with internal and external resources
Lead event timelines and assign tasks for completion
Monitor and maintain promotional items for conferences, including research, selection, ordering, and distribution of items
Develop, enhance, and improve best practices surrounding Trade shows, Partner Conferences, and special events projects
Interact with content specialists, graphic designers, and internal team members to create and review all content to ensure they adhere to policy
Prep booth materials for shipment with our designated Exhibitor Appointed Contractor, including construction, dismantling, and packing of various exhibit structures and inbound/ outbound shipping
Travel to conference site as needed to manage setup/breakdown of exhibit space, supervise supporting staff, and liaison between vendor and SHI