Coordinator, Conferences & Events

Commonwealth Financial Network•Waltham, MA

8d•$67,400 - $80,900•Hybrid

About The Position

If you’re looking for a high-energy, inclusive atmosphere and a company that understands the importance of work/life balance, Commonwealth is your match! From generous bonus and 401(k) programs to tuition reimbursement and flexible work schedules, Commonwealth is focused on helping its employees thrive in an environment suited to their needs. On top of all that, the Community department offers a hybrid work schedule, so you will be able to work from home on Wednesdays and Fridays. We’re looking for a coordinator for our conferences and events team who shares our passion for creating signature events. As a coordinator, you will help plan and host our firm’s educational and invitational conferences, as well as special events.

Requirements

Personable, flexible, organized, detail oriented, and able to juggle a variety of important duties in a fast-paced environment
Desire to complete the meeting management certification or equivalent
Self-starter who generates ideas
Ability to remain calm and focused under pressure
Strong follow-up and time management skills
Great attitude and client focus
Ability to travel up to 15-20 percent of your time
1–3 years of experience in a coordinator role, planning and executing events
Highly proficient in Microsoft Word, Excel, Outlook, and internet research preferred

Nice To Haves

Experience with Cvent and Salesforce a plus

Responsibilities

Assisting with the planning and execution of conferences including but not limited to, working with vendors, hotels, and sponsors
Conducting research to select venues, decor, restaurants, activities, children’s programming, and entertainers
Serving as a liaison between the the event technology specialist and project manager to ensure that all design, communication, reporting deliverables deadlines are set and met
Coordinating administrative aspects of conferences and other events, including entering data and maintaining databases, coordinating mailings, reporting, historical tracking, and so forth
Acting as a liaison with travel vendors for flight bookings and changes
Proofreading transportation manifests, hotel rooming lists, and conference collateral
Collaborating with event technology specialist on internal conference software, Cvent, for building, registration and websites
Organizing internal meetings pre- and post-conference, analyze feedback survey and identify future program trends
Proactively taking on additional department process, marketing, organizational, and training initiatives
Working collectively with planner during the entirety of the pre-planning process as well onsite execution of programs and support