Associate, Conferences & Events

SIFMA • New York, NY

10d • $70,000 - $75,000 • Hybrid

About The Position

SIFMA is currently looking for a New York-based Conferences & Events Associate who will primarily provide support to the broader Conferences & Events department. This position requires a polished and professional team player who can prioritize and juggle assignments, possessing tact, diplomacy, and superior office and interpersonal skills while having a passion for conferences and events.

Requirements

• Bachelor’s degree from an accredited university.
• 1-2 years of experience (corporate/association event experience a plus).
• Excellent organizational, time management, written and verbal communication skills.
• Strong project management skills and ability to manage multiple concurrent projects on tight deadlines.
• Technical skills including a full working knowledge of Microsoft Office Suite and Zoom with familiarity on database use and functionality.
• Efficiency in Excel and Cvent is a must.
• A skill set to include accuracy in proof reading and attention to detail.
• An ability to prioritize tasks/workload looking ahead to resolve conflicts.
• A flexible work schedule is important as the role requires occasional overtime work to work beyond regular close-of-business hours during busy periods as necessary.
• A commitment to provide superior customer service with all levels of internal management and staff, as well as outside clients.
• A superior work ethic including being punctual, demonstrating work effectiveness, persistency, and commitment.

Responsibilities

• Maintain event calendar with strong emphasis on data management, membership calls, and operational efficiencies.
• Work with the department to coordinate and execute internal and external events throughout the US.
• Serve as secondary point of contact to the Assistant Vice President who oversees the Financial Management Society (FMS) and attend meeting as needed when the primary lead is unavailable.
• Act as lead coordinator for two education days, ensuring smooth planning and execution.
• Support in-person FMS meetings, typically held once or twice per year. Tasks include scheduling internal team meetings and team meetings across multiple sites, shipping event materials.
• Respond to inquiries in a highly professional, organized, and expedited manner including phone and emails for general conference questions and registrations.
• Manage registration inquiries and be able to process and refund registrations along with producing registration reports.
• Work with Meeting Strategists to create and maintain speaker letters, PowerPoints, web sites, tent cards and name badges.
• Create and manage detailed speaker, attendee and hotel rooming lists in Excel.
• Develop, maintain and analyze feedback from event on post event surveys.
• Ensure all assignments/projects are completed with accuracy and efficiency, including follow-through to ensure that appropriate and timely actions are taken.
• Produce accurate, properly formatted documents and reports under sometimes tight time constraints.
• Provide onsite assistance at conferences and events as needed.
• Establish and maintain effective and cooperative professional business relationships with all levels of management, employees, external agents, and companies.
• Proactively seek out areas for assisting the EVP and team in completing their responsibilities, ensuring that requests made of them are addressed.

Benefits

• Medical, Dental, and Vision Insurance Plans
• Life and AD&D Insurance
• Short-Term and Long-Term Disability Insurance
• 401(k) with strong employer contribution
• Generous paid time off and holidays
• Eligible to work remotely (up to 2 days per week)
• Mobile Subsidy
• Commuter Subsidy
• Benefits are based on current policies and SIFMA reserves the right to amend or modify benefits at any time.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level