Conference Planning Senior Specialist

Aramark • Miami, FL

2d • Hybrid

About The Position

The Portfolio Group, under the Workplace Experience Group umbrella, delivers seamless experiences from the breakroom to the boardroom, providing a signature suite of services for each unique business portfolio. Our team builds partnerships that excel, creating experiences that break the mold, where convenience, consistency, and excellence are a given. One Partner. Infinite Solutions. A Fortune 500 company has an opening in its global event marketing group. The events team is comprised of highly experienced event management professionals that include event marketers, strategists, planners, logistics experts, meeting and roadshow coordinators, content managers, list managers, finance and budget experts, process controllers, and reporting analysts. Applicants must have experience in corporate meetings and events or relevant experience in production of live events and/or the hospitality industry. Successful candidates must be committed to very high-quality control standards, quick turnaround times and tight immovable deadlines. Core competencies include: working in a fast-paced environment, managing multiple simultaneous projects, strong attention to detail, excellent communications and customer service skills, willingness to travel and/or work off hours, ability to use standard office computer systems, and working under pressure while being a collaborative team player. The Global Event Marketing Team offers specialized end to end event marketing strategy, planning and execution of client and employee‎ events. It requires event marketing project managers that are experienced in all aspects of planning strategy, budget and brand management and expert logistical execution. Candidates must have the ability to manage complex high-level events that involve senior management teams and provide high level of service to all clients. Must be adept at creating event marketing efficiencies across all business units and be solution oriented. The team collaborates and executes services for senior management and all business units.

Requirements

• Minimum 8+ years in Event Marketing or Hospitality Industry
• Experience in Financial Services/FinTech Event Marketing a plus
• Ability to effectively manage multiple priorities simultaneously in a fast-paced environment
• Excellent time management skills to handle projects that have long and short lead times
• Strong relationship management skills with proven success in being people-focused
• Strong negotiation and communication skills
• Collaborative "team player" orientation with a strong regional cultural awareness
• Strong analytical, problem solving and reporting skills
• Flexibility in work hours a must; work and travel are required while managing events including weekends and some holidays
• Travel is required, approx. 10% of time
• Bachelor’s Degree or equivalent experience
• Knowledge of event trends that affect financial services industry and conference centers; read financial and marketing publications, keep current on cultural and sporting events and restaurant reviews to ensure ideas are innovative
• High level of computer skills including Word, Excel, PowerPoint, Outlook, knowledge of database management

Responsibilities

• Develop event marketing strategies and lead initiatives to drive results for our clients and business partners
• Event planning and execution
• Ensure all event program branding; marketing materials, signage, displays meet with marketing and branding controls
• Create and execute content and manage website design and registration services
• Event financial reporting that meets all compliance criteria; reconcile invoices and final cost reporting; capture cost savings and report to senior management
• Support all Expense Management initiatives and manage event risk evaluations

What This Job Offers

• Job Type: Full-time
• Career Level: Senior