Conference Planner

Compass Group•Atlanta, GA

3d•$62,000 - $75,000•Onsite

About The Position

Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ambassadors to enjoy the comprehensive benefits of working directly with us. Rapport invests in all of its ambassadors, allowing them to attain their career aspirations. It starts with a warm welcome to our business, followed by an individual training and development program. You’ll be encouraged to become the very best you can be throughout your career here, and will be provided with the skills to step into your next big role. Becoming a Rapport ambassador means becoming part of a global community, collaborating with diverse talents, sharing ideas, and experiencing a workplace culture that extends beyond local boundaries. Your journey with us is more than just a job: it’s a meaningful career. The Conference Coordinator is responsible for managing assigned meetings and events from booking through execution readiness. The Coordinator serves as the primary point of contact for clients and stakeholders, ensuring calendar accuracy, event readiness, and effective communication of event requirements. The Coordinator collaborates with internal service partners to ensure meeting requirements are fully documented, communicated, and prepared in advance of the event. The Conference Coordinator must work effectively both independently and as part of a team while managing multiple priorities in a fast-paced environment.

Requirements

Outstanding customer service skills
Superior verbal and written communication skills
Strong organizational skills with the ability to manage multiple priorities simultaneously
Experience working with reservation or event management platforms
Highly proficient with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

Nice To Haves

Communications, Hospitality, Event Management, Workplace Experience, or related background preferred

Responsibilities

Serve as the primary coordinator for assigned meetings, events, activations, and conference center programs.
Manage assigned reservations from initial assignment through event completion, ensuring all event details remain accurate and current.
Maintain calendar integrity by reviewing reservations for accuracy, completeness, conflicts, and appropriate space utilization.
Conduct event readiness reviews to ensure all meeting requirements, support services, and stakeholder expectations have been identified and communicated.
Respond to client inquiries, requests, and event changes in a timely and professional manner.
Partner with internal service providers including catering, audiovisual, facilities, security, and workplace services to coordinate event requirements.
Provide consultative support to clients regarding meeting spaces, available services, event logistics, and campus resources.